How To Fix HRGB_SWF042 - Vacancy Validation: Check &1 failed (details in "Long Text")

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_SWF - School Work Force Census

• Message number: 042

• Message text: Vacancy Validation: Check &1 failed (details in "Long Text")

What causes this issue?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Vacancy data could not be maintained for this employee.

How to fix this error?

7000
<VacancyPost> (200671)Where provided, field format and/or allowed
values must match associated CBDS entry.
7005,,
'Where <Tenure> (200323), <VacancyTemporarilyFilled>
(200324) or <Vacancy Advertised> (200325) is ,,provided, You must
provide <VacancyPost> (200671)
7010,,
If <VacancyPost> (200671) = HDT, DHT, EXH, or AHT then You most
not provide <Subject> (200639) unless <Subject> = NAP (Not
applicable)
7020,,
If <VacancyPost> (200671) not = HDT, DHT, EXH, or AHT then You
must specify <Subject> (200639).
7030,,
"<Subject> (200639)Where provided, field format and/or allowed
values must match associated CBDS entry."
7040,,
"<Tenure> (200323)Where provided, field format and/or allowed
values must match associated CBDS entry."
7050,,
"<VacancyTemporarilyFilled> (200324)Where provided, field format
and/or allowed values must match ,,associated CBDS entry."
7060,,
"<VacancyAdvertised> (200325)Where provided, field format and/or
allowed values must match associated CBDS entry."
7070,,
Where <VacancyPost> (200671) is provided, <Tenure> (200323),
You must provide <VacancyTemporarilyFilled> (200324) and <(>
<<)>VacancyAdvertised> (200325)

Procedure for System Administrators

If you think that the validation check is correct, then you will need to
correct the employee's vacancy data to ensure that the pass this
validation check.
If you think that the validation check is incorrect, then you will need
to raise a Customer Incident referencing this error message and explain
why you think the validation is incorrect. It would also be useful if
you could get confirmation from the DfE that your interpretation is
correct and attach that correspondence to the Customer Incident.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_SWF042 - Vacancy Validation: Check &1 failed (details in "Long Text") ?

  The SAP error message HRGB_SWF042, which indicates "Vacancy Validation: Check &1 failed," typically occurs in the context of SAP's Human Capital Management (HCM) module, particularly when dealing with organizational management and personnel administration. This error is related to the validation of vacancies in the system, and it can arise due to various reasons.
  Cause:
  
  Configuration Issues: The error may be due to incorrect configuration settings in the organizational management module, such as missing or incorrect data in the organizational structure.
  Data Inconsistencies: There may be inconsistencies in the data related to the vacancy, such as missing required fields or incorrect relationships between positions and organizational units.
  Business Rules Violations: The vacancy may not meet certain business rules or criteria defined in the system, such as eligibility criteria for positions or roles.
  Authorization Issues: The user may not have the necessary authorizations to perform the action related to the vacancy.
  
  Solution:
  
  Check Configuration: Review the configuration settings in the organizational management module to ensure that all necessary data is correctly set up. This includes checking the organizational structure, positions, and relationships.
  Validate Data: Ensure that all required fields for the vacancy are filled out correctly. Check for any inconsistencies or missing data that could lead to validation failures.
  Review Business Rules: Look into the specific business rules that apply to the vacancy. Ensure that the vacancy meets all the necessary criteria and conditions.
  Authorization Check: Verify that the user has the appropriate authorizations to create or modify vacancies. If not, consult with your SAP security team to adjust the user's permissions.
  Long Text Details: Check the "Long Text" associated with the error message for more specific details about what check failed. This can provide additional context and guidance on how to resolve the issue.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PPOME (Display Organizational Plan) or PPOSE (Change Organizational Plan) to review the organizational structure and positions.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Refer to SAP documentation for the HCM module to understand the configuration and validation processes better.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HCM for further assistance.