How To Fix HRGB_PAE353 - Transitional Period: Employee no longer meets conditions(Read Long Text!)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_PAE - HR: Messages for pension auto enrolment

• Message number: 353

• Message text: Transitional Period: Employee no longer meets conditions(Read Long Text!)

What causes this issue?

You have decided to apply the Transitional Period for Defined
Benefit/Hybrid Schemes to some or all of your employees.
You also decided that this employee was an Eligible Jobholder on your
first enrolment date AND met the conditions of the Transitional Period.
But now you have decided that they no longer meet the conditions!

System Response

<ZH>You have decided that they do not meet the conditions.</>
If the employee never met the conditions, then the Transitional Period
simply doesn't apply to them and will be subject to the "normal"
Auto-Enrolment duties, from your Start of Duties Date.
If the employee did at some point meet the conditions and so had the
rules of the Transitional Period applied to them, but now doesn't meet
the conditions then you have a significant amount of administration to
consider the following guidance provided by The Pensions Regulator
(TPR).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

The conditions stop being met
If, at any point, from the employer?s first enrolment date to the end of
the transitional period, the conditions for the transitional period stop
being met, the modification falls away and the automatic enrolment duty
changes again.
The employer must automatically enrol the eligible jobholder into either
a DB or hybrid automatic enrolment scheme, or a defined contribution
(DC) automatic enrolment scheme. The action required of the employer
differs, depending on the type of pension scheme the employer chooses to
fulfil their automatic enrolment duty.
<ZH>In a DB or hybrid automatic enrolment pension scheme</>
If an employer chooses to fulfil their duty using a DB or hybrid
automatic enrolment pension scheme, the duty becomes that the employer
must make arrangements so that the eligible jobholder becomes an active
member of such a pension scheme, with effect from the day after the
conditions stopped being met.
Practically, this means that the employer must run the assessment of
eligible jobholder status in the usual way, with a new assessment date
of the day after the conditions stop being met. If the worker is an
eligible jobholder on that date and is not already an active member of a
qualifying pension scheme with that employer, automatic enrolment into a
DB or hybrid automatic enrolment scheme is triggered.
<ZH>In a DC occupational or personal automatic enrolment pension scheme
</>
If an employer chooses to fulfil their duty using a DC occupational or
personal pension automatic enrolment scheme, the duty becomes that the
employer must make arrangements so that the eligible jobholder becomes
an active member of such a pension scheme, with effect from their
automatic enrolment date. The automatic enrolment date is the eligible
jobholder?s original automatic enrolment date, as if the transitional
period had never applied. In practice, this will be the same date as the
first enrolment date.
This means that the employer must run the assessment of eligible
jobholder status in the usual way, with a new assessment date of the day
after the conditions stop being met. If the worker is an eligible
jobholder on that date and is not already an active member of a
qualifying pension scheme with that employer, automatic enrolment into a
DC occupational or personal automatic enrolment scheme is triggered.
Where automatic enrolment is triggered, the employer?s contributions
must be backdated to the original automatic enrolment date. This usually
has the practical effect of meaning contributions must be calculated and
are due from the first enrolment date.
If the eligible jobholder would be required under the pension scheme
rules (in the case of a DC occupational scheme) or minimum requirements
(in the case of a DC personal pension) to pay any contributions, this
does not apply between the first enrolment date and the day the
conditions ceased being met.
The eligible jobholder can, however, choose to pay the contributions
that would have been payable in this period, if they wish. If they
decide to do this, the employer and the jobholder enter into an
arrangement for the payment of these contributions. The amount of the
contributions in this agreement is set by the law ? the amount of
contributions due from the first enrolment date to the day the
conditions stopped being met. The period over which these contributions
must be paid is also set by the law. The length of the arrangement is
either:
? from the next pay reference period after the date the eligible
jobholder asked the employer to make the arrangements for them to pay
contributions, to the date that is five years after the commencement of
the law in 2012, or
? a shorter period, as agreed with the eligible jobholder.
For every pay reference period during the payment arrangement, the
employer must deduct these contributions. The employer will need to
establish the number of pay reference periods in the payment arrangement
and the amount of contributions due, to work out the weekly or monthly
(or whatever period the eligible jobholder is paid) payments.

How to fix this error?

As long as you have checked that the employee does not now met these
conditions then entering an 'N' in this field is correct.
However, the amount of administration required to unpick this situation
depends on various factors and you should read the guidance at the TPR
website to get the most recent guidance.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_PAE353 - Transitional Period: Employee no longer meets conditions(Read Long Text!) ?

  The SAP error message HRGB_PAE353, which states "Transitional Period: Employee no longer meets conditions (Read Long Text!)", typically occurs in the context of HR and payroll processing, particularly when dealing with transitional periods for employees. This error indicates that an employee no longer meets the eligibility criteria for a specific benefit or condition that was previously applicable.
  Cause:
  
  Eligibility Criteria Change: The employee may have changed their status (e.g., from active to inactive) or may no longer meet the criteria for a specific benefit or program due to changes in employment status, such as termination, leave of absence, or change in job role.
  Configuration Issues: There may be issues with the configuration of the payroll or benefits module that incorrectly identifies the employee's eligibility.
  Data Entry Errors: Incorrect data entry in the employee's master data or payroll records can lead to this error.
  Transitional Period Rules: The rules governing transitional periods may have been updated or changed, affecting the employee's eligibility.
  
  Solution:
  
  Review Employee Status: Check the employee's current status in the system to ensure that it aligns with the eligibility criteria for the benefit or program in question.
  Check Eligibility Criteria: Review the specific eligibility criteria for the transitional period and confirm whether the employee meets these conditions.
  Correct Data Entry: Verify and correct any data entry errors in the employee's master data or payroll records.
  Consult Long Text: Read the long text associated with the error message for specific details and guidance on what conditions are not being met.
  Configuration Review: If necessary, consult with your SAP HR configuration team to ensure that the system is set up correctly and that the rules governing transitional periods are properly defined.
  Documentation and Support: If the issue persists, refer to SAP documentation or reach out to SAP support for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates on known issues.
  HR Configuration: Familiarize yourself with the configuration settings related to payroll and benefits in SAP HR, particularly those that pertain to transitional periods.
  User Training: Ensure that HR personnel are trained on the eligibility criteria and the importance of maintaining accurate employee records to prevent such errors.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.