How To Fix HRGB_PAE056 - Employee already in NI Category &1 between &2 and &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_PAE - HR: Messages for pension auto enrolment

• Message number: 056

• Message text: Employee already in NI Category &1 between &2 and &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_PAE056 - Employee already in NI Category &1 between &2 and &3 ?

  The SAP error message HRGB_PAE056 indicates that an employee is already assigned to a National Insurance (NI) category during a specified period. This error typically arises in the context of payroll processing or employee data management, particularly in the UK payroll module of SAP.
  Cause:
  The error occurs when:
  
  An employee is being assigned to a new NI category that overlaps with an existing assignment.
  The specified date range (between &2 and &3) conflicts with the current NI category assignment for the employee (indicated by &1).
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Current NI Category Assignment:
  
  Review the employee's current NI category assignment in the system. You can do this by navigating to the relevant infotype (usually IT 0014 for UK NI category) and checking the validity dates.
  
  
  
  Adjust Dates:
  
  If the new NI category assignment overlaps with the existing one, you may need to adjust the validity dates of either the new or existing assignment to ensure there is no conflict.
  
  
  
  Remove Overlapping Assignment:
  
  If the employee should be assigned to the new NI category, consider removing or changing the existing assignment that overlaps with the new one.
  
  
  
  Consult Payroll Policies:
  
  Ensure that the changes you are making comply with your organization's payroll policies and the legal requirements for National Insurance contributions.
  
  
  
  Testing:
  
  After making the necessary adjustments, run a test payroll to ensure that the error no longer occurs and that the employee's NI contributions are calculated correctly.
  
  
  
  Related Information:
  
  Infotypes: The relevant infotype for NI category assignments is typically IT 0014 (Social Insurance).
  Transaction Codes: You can use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee records.
  Documentation: Refer to SAP Help documentation for detailed information on managing employee data and NI categories.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to resolve the HRGB_PAE056 error and ensure that the employee's NI category is correctly assigned without conflicts.