How To Fix HRGB_GBSXP786 - Statutory Pay Entitlement Warning: Continuous Employment failure

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 786

• Message text: Statutory Pay Entitlement Warning: Continuous Employment failure

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRGB_GBSXP786 - Statutory Pay Entitlement Warning: Continuous Employment failure ?

  The SAP error message HRGB_GBSXP786, which indicates a "Statutory Pay Entitlement Warning: Continuous Employment failure," typically arises in the context of payroll processing, particularly when dealing with statutory pay entitlements such as maternity, paternity, or sick pay. This warning suggests that there is an issue with the employee's continuous employment record, which is crucial for determining eligibility for certain statutory payments.
  Cause:
  
  Employment Gaps: The employee may have gaps in their employment history that affect their continuous employment status.
  Incorrect Employment Records: There may be inaccuracies in the employee's master data or infotype records (e.g., infotype 0000 for actions, infotype 0001 for organizational assignment).
  Contract Changes: Changes in the employee's contract or position that are not properly recorded can lead to this warning.
  Multiple Employment Records: If the employee has multiple records or positions within the organization, it may complicate the assessment of continuous employment.
  Statutory Regulations: Changes in statutory regulations or company policies regarding continuous employment may not be reflected in the system.
  
  Solution:
  
  Review Employment History: Check the employee's employment history for any gaps or inconsistencies. Ensure that all relevant infotypes are correctly filled out and that there are no missing records.
  Correct Master Data: Update any incorrect or outdated information in the employee's master data. This includes ensuring that all actions (e.g., hiring, terminations) are accurately recorded.
  Check for Multiple Records: If the employee has multiple positions, ensure that the system is correctly configured to handle these cases and that the continuous employment calculation is accurate.
  Consult with HR: Work with the HR department to verify the employee's continuous employment status and ensure compliance with statutory requirements.
  Run Payroll Simulation: After making corrections, run a payroll simulation to check if the warning persists. This can help identify if the issue has been resolved.
  SAP Notes and Support: Check for any relevant SAP Notes that may address this specific error or provide guidance on configuration settings. If necessary, contact SAP support for further assistance.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as 0000 (Actions), 0001 (Organizational Assignment), and 0002 (Personal Data) as they are critical for maintaining accurate employee records.
  Statutory Regulations: Stay updated on local statutory regulations regarding continuous employment and statutory pay entitlements, as these can change and may impact payroll processing.
  Documentation: Maintain thorough documentation of any changes made to employee records and the rationale behind them to ensure compliance and facilitate audits.
  
  By addressing the underlying causes of the warning and ensuring that employee records are accurate and up-to-date, you can resolve the HRGB_GBSXP786 error and ensure proper processing of statutory pay entitlements.