How To Fix HRGB_GBSXP714 - Absence period exceeds maximum limit. Delimited to &1 months.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 714

• Message text: Absence period exceeds maximum limit. Delimited to &1 months.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP714 - Absence period exceeds maximum limit. Delimited to &1 months. ?

  The SAP error message HRGB_GBSXP714 indicates that an absence period exceeds the maximum limit set in the system. This error typically occurs in the context of managing employee absences, such as sick leave, vacation, or other types of leave.
  Cause:
  The error is triggered when an employee's absence request or record exceeds the predefined maximum limit for the duration of absences. The limit is defined in the system configuration and can vary based on company policies or legal regulations. The message specifies that the absence period is delimited to a certain number of months (indicated by &1).
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration Settings:
  
  Review the configuration settings for absence types in the SAP system. This can typically be found in the SPRO transaction under:
  
  Personnel Management > Time Management > Absences > Define Absence Types.
  
  
  Look for the maximum absence duration settings and adjust them if necessary, based on your organization's policies.
  
  
  
  Review Employee Absence Records:
  
  Check the specific absence record that is causing the error. Ensure that the absence period does not exceed the allowed limit.
  If the absence is legitimate but exceeds the limit, consider splitting the absence into multiple records that comply with the maximum duration.
  
  
  
  Consult with HR or Payroll:
  
  If you are unsure about the policies or limits, consult with your HR or payroll department to understand the rules governing absence periods.
  
  
  
  Adjust Employee Leave Requests:
  
  If the employee's leave request is too long, communicate with the employee to adjust their request to fit within the allowed limits.
  
  
  
  System Updates:
  
  If the error persists and you believe it is due to a system issue, consider reaching out to your SAP support team or consulting SAP notes for any known issues or patches related to this error.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any updates or patches related to absence management and this specific error message.
  Documentation: Review SAP documentation on Time Management and Absence Management for detailed guidelines on configuring absence types and limits.
  User Roles: Ensure that the user attempting to process the absence has the appropriate permissions to view and modify absence records.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.