How To Fix HRGB_GBSXP716 - No records to display for the given selection

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 716

• Message text: No records to display for the given selection

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP716 - No records to display for the given selection ?

  The SAP error message HRGB_GBSXP716: No records to display for the given selection typically occurs in the context of SAP HR (Human Resources) or SAP SuccessFactors when a user attempts to retrieve data (such as employee records, payroll information, etc.) but the system does not find any records that match the specified selection criteria.
  Causes:
  
  Incorrect Selection Criteria: The filters or parameters set in the selection screen may not match any existing records. This could be due to incorrect dates, employee IDs, or other criteria.
  Data Not Yet Available: The data you are trying to access may not have been entered or processed yet. For example, if you are looking for payroll data for a period that has not yet been finalized.
  Authorization Issues: The user may not have the necessary permissions to view the records, leading to an empty result set.
  Data Deletion or Archiving: Records may have been deleted or archived, making them unavailable for display.
  System Configuration: There may be issues with the configuration of the HR module or the specific report you are trying to run.
  
  Solutions:
  
  Check Selection Criteria: Review and adjust the selection criteria to ensure they are correct. Make sure you are using the right date ranges, employee IDs, or other relevant filters.
  Verify Data Availability: Confirm that the data you are trying to access has been entered and is available in the system. You may need to check with your HR department or data entry personnel.
  Review Authorizations: Ensure that you have the necessary permissions to view the records. If not, contact your system administrator to request access.
  Consult with IT or HR: If you suspect that records have been deleted or archived, consult with your IT department or HR team to understand the data retention policies and whether the records can be restored.
  Check System Configuration: If the issue persists, it may be necessary to check the configuration of the HR module or the specific report. This may require assistance from an SAP consultant or technical support.
  
  Related Information:
  
  SAP Notes and Documentation: Check SAP Notes for any known issues related to this error message. SAP's support portal may have specific notes that address this error.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA20, PA30) that are used to view employee data in SAP HR.
  User Training: Ensure that users are trained on how to properly use the selection criteria in reports to avoid common mistakes that lead to this error.
  
  If the problem continues after trying the above solutions, it may be beneficial to escalate the issue to your SAP support team for further investigation.