How To Fix HRGB_GBSXP711 - The TemSe file &1 exists already and will be overwritten

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 711

• Message text: The TemSe file &1 exists already and will be overwritten

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP711 - The TemSe file &1 exists already and will be overwritten ?

  The SAP error message HRGB_GBSXP711 indicates that a TemSe (Temporary Sequential) file with the specified name already exists in the system, and the operation you are trying to perform will overwrite this existing file. This message is typically encountered in the context of HR (Human Resources) processes, particularly when generating reports or exporting data.
  Cause:
  
  File Already Exists: The primary cause of this error is that a TemSe file with the same identifier already exists in the system. This can happen if a previous operation created a file with the same name and it has not been deleted or if the same operation is being executed multiple times without proper cleanup.
  Concurrent Processes: If multiple processes are trying to create a TemSe file with the same name simultaneously, this error may occur.
  
  Solution:
  
  Check Existing TemSe Files: Use transaction code SOST or SP01 to check the existing TemSe files. Look for the file with the same name and determine if it can be deleted or if it is still needed.
  Delete or Rename: If the existing file is no longer needed, you can delete it. If you need to keep it, consider renaming the new file or modifying the process to generate a unique file name.
  Modify the Process: If the process that generates the TemSe file can be modified, ensure that it creates files with unique names to avoid conflicts.
  Check for Concurrent Jobs: If multiple jobs are running that may create the same TemSe file, consider scheduling them to run at different times or modifying them to use unique identifiers.
  
  Related Information:
  
  TemSe Files: These are temporary files used by SAP for various purposes, including storing spool requests, temporary data, and more. They are managed by the SAP system and can be viewed and deleted through specific transactions.
  Transaction Codes:
  
  SP01: To view spool requests and TemSe files.
  SOST: To check the status of output requests.
  SPAD: To manage output devices and spool administration.
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to TemSe file handling or known bugs in the version of SAP you are using.
  
  By following these steps, you should be able to resolve the error and prevent it from occurring in the future.