How To Fix HRGB_GBSXP623 - Notification of &1 (&2) more than &3 days after Matching Certificate (&4)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 623

• Message text: Notification of &1 (&2) more than &3 days after Matching Certificate (&4)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP623 - Notification of &1 (&2) more than &3 days after Matching Certificate (&4) ?

  The SAP error message HRGB_GBSXP623 typically relates to the processing of notifications in the context of HR (Human Resources) and payroll, particularly in relation to matching certificates and notifications that are submitted after a certain period.
  Cause:
  This error occurs when a notification (such as a leave request, absence, or other HR-related notification) is submitted more than a specified number of days after the matching certificate was issued. The system is designed to enforce a time limit for submitting notifications to ensure that they are processed in a timely manner. The parameters in the error message indicate:
  
  &1: The type of notification.
  &2: The specific identifier for the notification.
  &3: The maximum allowed days for submission after the matching certificate.
  &4: The matching certificate identifier.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Review the Notification Submission Date: Check the date when the notification was submitted and compare it with the date of the matching certificate. If it exceeds the allowed days, you may need to take corrective action.
  
  
  Adjust the Notification: If possible, submit the notification within the allowed timeframe. If the notification is already submitted, you may need to cancel it and resubmit it within the allowed period.
  
  
  Consult Configuration Settings: If you have access to the configuration settings in SAP, check the parameters that define the allowed days for notifications after a matching certificate. This may involve working with your SAP HR or Payroll administrator.
  
  
  Communicate with HR: If the notification is related to an employee's leave or absence, communicate with the HR department to understand the implications of the late submission and to determine if any exceptions can be made.
  
  
  Check for System Updates: Ensure that your SAP system is up to date, as there may be patches or updates that address specific issues related to notifications and matching certificates.
  
  
  Documentation and Training: Ensure that employees are aware of the timelines for submitting notifications to avoid similar issues in the future. Providing training or documentation can help mitigate this problem.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP Notes often provide solutions or workarounds for specific error messages.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP HR, such as PA30 (Maintain HR Master Data) or PA20 (Display HR Master Data), which may help in managing notifications and certificates.
  User Forums: Consider visiting SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  If the problem persists after following these steps, it may be beneficial to reach out to SAP support for further assistance.