How To Fix HRGB_GBSXP361 - ASPP failure; By &1, maximum weeks paid &2 exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 361

• Message text: ASPP failure; By &1, maximum weeks paid &2 exceeded

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP361 - ASPP failure; By &1, maximum weeks paid &2 exceeded ?

  The SAP error message HRGB_GBSXP361 indicates that there is an issue with the ASPP (Annual Salary Payment Plan) processing in the context of payroll. Specifically, the error message states that the maximum number of weeks that can be paid has been exceeded.
  Cause:
  The error typically arises when the payroll processing attempts to pay an employee for more weeks than allowed by the configuration settings in the system. This can happen due to:
  
  Configuration Settings: The maximum weeks allowed for payment may be set in the system, and the payroll run is trying to process payments that exceed this limit.
  Incorrect Data Entry: There may be incorrect or inconsistent data in the employee's payroll records, such as incorrect start or end dates for the payment period.
  Payroll Schema Issues: The payroll schema may not be correctly configured to handle the specific payment rules for the employee group.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Configuration: Review the configuration settings for the ASPP in the SAP system. Ensure that the maximum weeks allowed for payment are set correctly according to your organization's policies.
  
  
  Review Employee Data: Check the employee's payroll data for any inconsistencies. Look for:
  
  Start and end dates of the payment period.
  Any adjustments or corrections that may have been made recently.
  
  
  
  Adjust Payroll Schema: If necessary, consult with your SAP payroll consultant to review the payroll schema and ensure it is set up correctly to handle the payment rules for your organization.
  
  
  Run Payroll Simulation: Before running the actual payroll, perform a simulation to identify any potential issues. This can help catch errors before they affect the payroll run.
  
  
  Consult Documentation: Refer to SAP documentation or support notes related to the HRGB_GBSXP361 error for any specific guidance or updates that may apply to your version of SAP.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) or PC00_MXX_CALC (Payroll Calculation) to review and adjust employee data and payroll settings.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates to the payroll processing logic.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.