How To Fix HRGB_GBSXP208 - SMP Error; Table PERIOD HISTORY contains no entries for absence &1 - &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBSXP - Message for GBSXP

• Message number: 208

• Message text: SMP Error; Table PERIOD HISTORY contains no entries for absence &1 - &2

What causes this issue?

The internal table PERIOD_HISTORY contains all the contiguous(linked)
absences that are relevant to the current absence that is being
processed through GBSXP.
For example, if a Period of Incapacity for Work (PIW) (A) links to an
earlier PIW (B) and from that one to an earlier PIW (C) then:
PERIOD_HISTORY will hold A if GBSXP is processing A.
PERIOD_HISTORY will hold A and B if GBSXP is processing B
PERIOD_HISTORY will hold A, B and C if GBSXP is processing C
Therefore, as a very minimum, the internal table PERIOD_HISTORY must
contain the current absence that is being processed. If this is not the
case, then this error message is generated.

System Response

A permanent error has occurred during the processing of the payroll for
this employee. Payroll processing for the employee has been terminated.

How to fix this error?

1) Re-process the employee through payroll after checking that the
Master Data Change Date (IT0003-RRDAT) has been updated to re-process
this date.
2) Check that your payroll subschema for "Up to Gross" (that is, your
copy of GT00) respects the order and structure of the SAP-delivered
payroll subschema GT00.
3) If you cannot resolve this issue then raise an OSS message stating
that this error has occurred.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBSXP208 - SMP Error; Table PERIOD HISTORY contains no entries for absence &1 - &2 ?

  The SAP error message HRGB_GBSXP208 indicates that the system is unable to find any entries in the PERIOD HISTORY table for a specific absence type and period. This typically occurs in the context of absence management in SAP HR (Human Resources) when trying to process or retrieve data related to employee absences.
  Cause:
  
  
  Missing Data: The most common cause is that there are no records in the PERIOD HISTORY table for the specified absence type and period. This could happen if:
  
  The absence was not recorded correctly.
  The absence data has not been generated or updated in the system.
  The absence type is not configured properly in the system.
  
  
  
  Incorrect Configuration: The absence type may not be set up correctly in the system, leading to issues when trying to access related data.
  
  
  Data Deletion: If data has been deleted or not archived properly, it may lead to this error.
  
  
  Solution:
  
  
  Check Absence Records: Verify that the absence records for the employee in question exist in the system. You can do this by:
  
  Navigating to the relevant infotype (e.g., Infotype 2001 for Absences) and checking if the absence entries are present for the specified period.
  
  
  
  Review Configuration: Ensure that the absence type is correctly configured in the system. Check the following:
  
  The absence type settings in the configuration (transaction code SPRO).
  Ensure that the absence type is active and correctly linked to the relevant payroll and time management processes.
  
  
  
  Data Consistency: Run consistency checks to ensure that the data in the PERIOD HISTORY table is accurate. You can use transaction codes like PA30 or PA20 to view and manage employee data.
  
  
  Reprocess Absences: If the absence records are missing, you may need to re-enter the absence data or run the relevant payroll or time evaluation processes to generate the necessary entries in the PERIOD HISTORY table.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to this error message for any specific patches or updates that may address the issue.
  
  
  Contact SAP Support: If the issue persists after checking the above points, consider reaching out to SAP support for further assistance, especially if this is a recurring issue or if it affects multiple employees.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and SPRO (SAP Reference IMG) for configuration.
  SAP Notes: Search for SAP Notes related to this error message in the SAP Support Portal for any known issues or fixes.
  HR Module: Understanding the HR module's structure, especially how absences are managed, can help in troubleshooting similar issues in the future.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.