How To Fix HRGB_GBRTI146 - EE is a leaver and a rehire in the same pay period; check RTI/RTINI table

SAP Error Message - Details

• Message type: E = Error

• Message class: HRGB_GBRTI - Messages for RTI

• Message number: 146

• Message text: EE is a leaver and a rehire in the same pay period; check RTI/RTINI table

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRGB_GBRTI146 - EE is a leaver and a rehire in the same pay period; check RTI/RTINI table ?

  The SAP error message HRGB_GBRTI146 indicates that there is an issue with an employee's status in the Real Time Information (RTI) reporting process, specifically in the context of the UK payroll system. This error occurs when an employee is marked as both a leaver (someone who has left the company) and a rehire (someone who has been re-employed) within the same pay period. This situation can create confusion in the payroll processing and reporting, particularly for RTI submissions to HMRC (Her Majesty's Revenue and Customs).
  Cause:
  
  Employee Status Change: The employee has been marked as leaving the company and then rehired within the same pay period. This can happen due to various reasons, such as a temporary leave of absence or a mistake in the payroll processing.
  Data Entry Errors: Incorrect data entry in the employee's records can lead to conflicting statuses being recorded.
  Timing Issues: The timing of the updates in the payroll system may not align correctly, leading to both statuses being active simultaneously.
  
  Solution:
  
  Review Employee Records: Check the employee's records in the SAP system to confirm their status. Ensure that the leaver and rehire actions are correctly recorded and that there are no conflicting entries.
  Correct the Status: If the employee should not be marked as both a leaver and a rehire in the same pay period, update the records accordingly. You may need to remove the leaver status or adjust the rehire date.
  Check RTI/RTINI Table: Review the RTI/RTINI table for any inconsistencies or errors related to this employee. Ensure that the data reflects the correct employment status.
  Consult Payroll Team: If you are unsure about the correct status or how to proceed, consult with your payroll team or HR department for guidance.
  Testing: After making corrections, run a test payroll to ensure that the error does not reoccur and that the employee's status is correctly reflected in the RTI submissions.
  
  Related Information:
  
  RTI Reporting: Real Time Information is a system used by HMRC to collect payroll information from employers on a regular basis. It is crucial for compliance with UK tax regulations.
  SAP HR Module: Familiarity with the SAP HR module and its functionalities can help in troubleshooting and resolving such issues effectively.
  Documentation: Refer to SAP documentation or user manuals for specific instructions on handling employee status changes and RTI reporting.
  
  By addressing the underlying cause of the error and ensuring that the employee's status is accurately reflected in the system, you can resolve the HRGB_GBRTI146 error and ensure compliance with payroll reporting requirements.