How To Fix HRFPM328 - Deviating amounts between AC document and totals records for document & &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM - Messages Budget Planning & Budget Execution

• Message number: 328

• Message text: Deviating amounts between AC document and totals records for document & &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM328 - Deviating amounts between AC document and totals records for document & & ?

  The SAP error message HRFPM328 indicates that there is a discrepancy between the amounts recorded in the Accounting (AC) document and the totals records for a specific document. This error typically arises in the context of SAP Human Capital Management (HCM) and Payroll Processing Management (HRFPM).
  Cause:
  
  Data Entry Errors: Incorrect data entry during payroll processing can lead to mismatches between the amounts in the accounting document and the totals records.
  Configuration Issues: Misconfiguration in the payroll or accounting settings can result in discrepancies.
  Posting Errors: Errors during the posting process, such as incorrect account assignments or missing postings, can cause differences.
  Changes After Posting: If changes are made to payroll results after the accounting document has been created, this can lead to inconsistencies.
  Custom Enhancements: Custom developments or enhancements that manipulate payroll data may inadvertently cause discrepancies.
  
  Solution:
  
  Review the Document: Check the specific document mentioned in the error message to identify the amounts in both the AC document and the totals records.
  Reconcile Amounts: Compare the amounts in the accounting document with the totals records to identify where the discrepancies lie.
  Check Configuration: Review the configuration settings in the payroll and accounting modules to ensure they are set up correctly.
  Correct Data Entry: If the issue is due to incorrect data entry, make the necessary corrections and reprocess the payroll if needed.
  Repost Accounting Documents: If the accounting documents were posted incorrectly, you may need to reverse and repost them after correcting the underlying issues.
  Consult SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on resolving it.
  Engage Technical Support: If the issue persists, consider reaching out to SAP support or your internal technical team for further investigation.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PC00_MXX_CALC (for payroll processing) and FB03 (to view accounting documents).
  SAP Documentation: Review SAP documentation related to payroll processing and accounting integration for best practices and troubleshooting steps.
  Testing Environment: If possible, replicate the issue in a testing environment to analyze the root cause without affecting production data.
  User Authorizations: Ensure that users have the appropriate authorizations to view and modify payroll and accounting data.
  
  By following these steps, you should be able to identify and resolve the HRFPM328 error effectively.