How To Fix HRFPM326 - Consistent amounts in indiv. and totals records for document & &

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFPM - Messages Budget Planning & Budget Execution

• Message number: 326

• Message text: Consistent amounts in indiv. and totals records for document & &

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRFPM326 - Consistent amounts in indiv. and totals records for document & & ?

  The SAP error message HRFPM326 indicates that there is an inconsistency between the individual records and the total records for a specific document in the Human Resources (HR) module, particularly in the context of Payroll Management. This error typically arises when the total amounts calculated do not match the sum of the individual amounts recorded in the payroll documents.
  Cause:
  
  Data Entry Errors: There may be discrepancies due to incorrect data entry in individual records or totals.
  Configuration Issues: Incorrect configuration in the payroll schema or rules may lead to mismatches.
  Changes in Records: If individual records were modified after the totals were calculated, this could lead to inconsistencies.
  Batch Processing Issues: If payroll runs are processed in batches, issues may arise if some records are not included or processed correctly.
  
  Solution:
  
  Review Individual and Total Records: Check the individual records and the total records for the specific document mentioned in the error message. Ensure that the amounts match.
  Recalculate Totals: If discrepancies are found, you may need to recalculate the totals. This can often be done through the payroll processing transaction.
  Check Configuration: Review the payroll configuration settings to ensure that they are set up correctly. This includes checking the payroll schema and any related rules.
  Audit Changes: If changes were made to individual records, ensure that these changes are reflected in the totals. You may need to reprocess the payroll run.
  Use SAP Tools: Utilize SAP tools such as the payroll log or reports to identify where the discrepancies are occurring. Transaction codes like PC00_MXX_CALC or PC00_MXX_CEDT can be helpful.
  Consult Documentation: Refer to SAP documentation or support notes related to HRFPM326 for specific guidance on resolving this error.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for payroll processing, such as PC00_MXX_CALC (Payroll Calculation) and PC00_MXX_CEDT (Payroll Results).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Testing: After making corrections, it is advisable to run a test payroll to ensure that the issue has been resolved before processing actual payroll runs.
  User Roles: Ensure that users have the appropriate roles and authorizations to make changes to payroll records.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR and Payroll.