How To Fix HRFBNGBSPECIFIC003 - Class 1A NI contributions percentage is not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFBNGBSPECIFIC - Flexible benefit GB specific message

• Message number: 003

• Message text: Class 1A NI contributions percentage is not defined

What causes this issue?

A Class 1A National Insurance (NI) contributions percentage is used in
the NI cost neutrality calculation. However, this NI contributions
percentage is not currently maintained in the R/3 system.

System Response

Processing has stopped.

How to fix this error?

Maintain a Class 1A National Insurance (NI) contributions percentage in
the table <ZK>Payroll Parameters </>(T511K), using the constant name
<ZK>NICLY</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRFBNGBSPECIFIC003 - Class 1A NI contributions percentage is not defined ?

  The SAP error message HRFBNGBSPECIFIC003 indicates that there is an issue with the configuration of National Insurance (NI) contributions in the payroll system. Specifically, it states that the contributions percentage for Class 1A NI contributions is not defined. This error typically arises during payroll processing when the system attempts to calculate NI contributions but cannot find the necessary configuration.
  Cause:
  
  Missing Configuration: The most common cause is that the percentage for Class 1A NI contributions has not been defined in the system. This could be due to a recent change in legislation or an oversight during system configuration.
  Incorrect Payroll Schema: The payroll schema may not be set up correctly to reference the NI contributions.
  Data Migration Issues: If the system has recently undergone a data migration or upgrade, the necessary configuration might not have been transferred correctly.
  Versioning Issues: If the system is not updated to the latest version, it may not have the latest NI contribution rates.
  
  Solution:
  
  
  Define the Contribution Percentage:
  
  Navigate to the relevant configuration area in SAP (usually under SPRO > Payroll > UK > Social Insurance > Define National Insurance Contributions).
  Ensure that the Class 1A NI contributions percentage is defined correctly. You may need to consult the latest government guidelines to ensure the percentage is accurate.
  
  
  
  Check Payroll Schema:
  
  Review the payroll schema to ensure that it is correctly set up to calculate Class 1A contributions. This may involve checking the relevant PCRs (Personnel Calculation Rules) and ensuring they reference the correct NI contribution settings.
  
  
  
  Review Data Migration:
  
  If the error occurred after a migration, verify that all necessary configuration settings were migrated correctly. You may need to reapply certain settings or consult with your SAP Basis team.
  
  
  
  Update System:
  
  Ensure that your SAP system is up to date with the latest patches and updates, as these may include necessary updates for NI contributions.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error no longer occurs and that the contributions are calculated correctly.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP Help documentation for detailed steps on configuring NI contributions.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates on NI contributions.
  Consult with Payroll Experts: If you are unsure about the correct percentages or configurations, it may be beneficial to consult with payroll experts or SAP consultants who specialize in UK payroll.
  
  By following these steps, you should be able to resolve the HRFBNGBSPECIFIC003 error and ensure that your payroll system calculates NI contributions correctly.