How To Fix HRFBNGBSPECIFIC004 - Ensure National Insurance category stored in infotype 0069 is correct

SAP Error Message - Details

• Message type: E = Error

• Message class: HRFBNGBSPECIFIC - Flexible benefit GB specific message

• Message number: 004

• Message text: Ensure National Insurance category stored in infotype 0069 is correct

What causes this issue?

Employees' National Insurance (NI) categories are changed to a
contracted-out category when they join a COMPS or COSRS pension plan.
For employees who subsequently leave a COMPS or COSRS pension plan, it
is important to ensure that the National Insurance category does not
remain a contracted-out NI category.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

For each affected employee, use transaction <ZK>PA30</> to check if
infotype <ZK>National Insurance GB</> (0069) contains the correct
contracted-out or not-contracted-out NI category.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRFBNGBSPECIFIC004 - Ensure National Insurance category stored in infotype 0069 is correct ?

  The SAP error message HRFBNGBSPECIFIC004 indicates that there is an issue with the National Insurance (NI) category stored in Infotype 0069 (National Insurance). This infotype is used to manage employee National Insurance details in the UK payroll system. The error suggests that the NI category assigned to an employee is either incorrect or not valid for the current payroll processing.
  Cause:
  
  Incorrect NI Category: The NI category assigned to the employee may not be valid or appropriate based on their employment status, age, or other criteria.
  Missing Data: The necessary data for determining the correct NI category may be missing or incorrectly entered in the employee's master data.
  Configuration Issues: There may be issues with the configuration of the NI categories in the SAP system, leading to mismatches or invalid entries.
  Changes in Legislation: Changes in National Insurance regulations may not have been updated in the SAP system, leading to outdated or incorrect categories.
  
  Solution:
  
  Verify NI Category: Check the NI category assigned to the employee in Infotype 0069. Ensure it is appropriate for their employment status and complies with current regulations.
  Update Infotype 0069: If the NI category is incorrect, update Infotype 0069 with the correct category. This can be done through the PA30 transaction in SAP.
  Check Employee Data: Review the employee's master data for any missing or incorrect information that could affect the NI category assignment.
  Consult Payroll Configuration: If the issue persists, consult with your SAP HR/Payroll configuration team to ensure that the NI categories are correctly set up in the system.
  Review Legislation Changes: Stay updated on any changes in National Insurance legislation and ensure that the SAP system reflects these changes.
  
  Related Information:
  
  Infotype 0069: This infotype is specifically for managing National Insurance details for employees in the UK. It includes fields for NI number, category, and other relevant information.
  NI Categories: There are different NI categories (e.g., A, B, C, etc.) that determine the rate of National Insurance contributions based on various factors such as age and employment type.
  SAP Transactions: Common transactions related to employee data management include PA30 (Maintain HR Master Data) and PA20 (Display HR Master Data).
  Documentation: Refer to SAP Help documentation for detailed information on Infotype 0069 and National Insurance processing.
  
  By following these steps, you should be able to resolve the HRFBNGBSPECIFIC004 error and ensure that the National Insurance category for the employee is correctly set up in the SAP system.