How To Fix HRESS_UN003 - This record is marked for deletion

SAP Error Message - Details

• Message type: E = Error

• Message class: HRESS_UN - Messages for NPO specific scenarios

• Message number: 003

• Message text: This record is marked for deletion

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRESS_UN003 - This record is marked for deletion ?

  The SAP error message HRESS_UN003, which states "This record is marked for deletion," typically occurs in the context of Human Resources (HR) or Employee Management modules. This message indicates that the record you are trying to access or modify has been flagged for deletion in the system.
  Cause:
  
  Record Marked for Deletion: The most common cause is that the employee record or related data (such as infotypes) has been marked for deletion. This can happen if an employee has been terminated or if the record is no longer needed.
  Data Integrity: The system is designed to maintain data integrity, and as such, it prevents modifications to records that are marked for deletion to avoid inconsistencies.
  
  Solution:
  
  
  Check Deletion Flag: 
  
  Use transaction code PA30 (Maintain HR Master Data) to check the employee's infotypes. Look for a deletion flag (usually a checkbox) in the infotype records.
  If the record is indeed marked for deletion, you may need to remove the deletion flag if the record is still needed.
  
  
  
  Restore Record: 
  
  If the record was marked for deletion by mistake, you can unmark it. This typically involves editing the infotype and removing the deletion flag.
  Ensure you have the necessary authorizations to make these changes.
  
  
  
  Consult with HR Team: 
  
  If you are unsure about the implications of unmarking a deletion flag, consult with your HR team or system administrator. They can provide guidance on whether the record should be restored or if it should remain deleted.
  
  
  
  Check for Related Records: 
  
  Sometimes, related records (like payroll or time management records) may also be marked for deletion. Ensure that all related records are checked.
  
  
  
  System Configuration: 
  
  If this issue occurs frequently, it may be worth reviewing the system configuration or processes that lead to records being marked for deletion. This can help prevent future occurrences.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA40 (Personnel Actions), and PA20 (Display HR Master Data).
  Authorization: Ensure you have the necessary authorizations to view and modify HR records.
  Documentation: Refer to SAP documentation or your organization's internal guidelines for handling HR records and deletion flags.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP support team or a technical consultant for further investigation.