How To Fix HRESS_JPFWS026 - Legal compliance violated; employee &1 has &2 working hours on date &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRESS_JPFWS - Japan Flexible Work Schedule (ESS WDA)

• Message number: 026

• Message text: Legal compliance violated; employee &1 has &2 working hours on date &3

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRESS_JPFWS026 - Legal compliance violated; employee &1 has &2 working hours on date &3 ?

  The SAP error message HRESS_JPFWS026 indicates a legal compliance violation related to working hours for an employee. This message typically arises in the context of time management and workforce compliance, where the system detects that an employee has exceeded the legally permissible working hours on a specific date.
  Cause:
  
  Exceeding Legal Working Hours: The employee has recorded working hours that exceed the legal limit set by labor laws or company policies for a specific date.
  Incorrect Time Entry: There may be an error in the time entry, such as double entries or incorrect reporting of hours worked.
  Configuration Issues: The system may not be configured correctly to reflect the legal working hour limits for the specific country or region.
  Absence of Breaks: The employee may not have taken required breaks, leading to a violation of legal working hour regulations.
  
  Solution:
  
  Review Time Entries: Check the employee's time entries for the specified date to ensure they are accurate. Look for any duplicate entries or incorrect reporting.
  Adjust Working Hours: If the hours are indeed excessive, adjust the time entries to comply with legal limits.
  Check Configuration: Ensure that the system is configured correctly for legal working hours based on the relevant labor laws for the employee's location. This may involve reviewing the configuration settings in the SAP system.
  Consult with HR/Legal: If there are uncertainties about the legal limits, consult with the HR department or legal advisors to clarify the regulations.
  Implement Controls: Consider implementing controls or alerts within the system to prevent future violations, such as automated checks for working hours before approvals.
  
  Related Information:
  
  Legal Compliance: Different countries have varying laws regarding maximum working hours, overtime, and mandatory breaks. It's essential to be aware of these regulations.
  SAP Time Management: Familiarize yourself with the SAP Time Management module, which includes functionalities for tracking employee hours, managing absences, and ensuring compliance with labor laws.
  User Documentation: Refer to SAP documentation or user manuals for specific guidance on handling time management errors and compliance issues.
  Training: Provide training for employees and managers on proper time entry procedures and the importance of compliance with working hour regulations.
  
  By addressing the root cause of the error and ensuring compliance with legal requirements, you can resolve the issue and prevent it from recurring in the future.