How To Fix HRESS_FORMS015 - Employee was not found for the user &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRESS_FORMS - Message Class for ESS ISR Forms

• Message number: 015

• Message text: Employee was not found for the user &1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRESS_FORMS015 - Employee was not found for the user &1 ?

  The SAP error message HRESS_FORMS015 indicates that the system could not find an employee record associated with the user ID specified (represented by &1). This error typically occurs in the context of HR forms or processes where the system is trying to retrieve employee data but fails to do so.
  Causes:
  
  User-Employee Mapping Issue: The user ID may not be correctly mapped to an employee record in the system.
  Employee Record Deletion: The employee record might have been deleted or is inactive.
  Incorrect User ID: The user ID provided may be incorrect or misspelled.
  Authorization Issues: The user may not have the necessary authorizations to access the employee data.
  Data Synchronization Issues: There may be issues with data synchronization between different modules or systems.
  
  Solutions:
  
  
  Check User-Employee Mapping:
  
  Verify that the user ID is correctly mapped to an employee record in the system. This can usually be done in the user management or HR master data sections of SAP.
  Use transaction code SU01 to check the user details and ensure that the user is linked to the correct employee.
  
  
  
  Verify Employee Record:
  
  Check if the employee record exists in the system using transaction code PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data).
  Ensure that the employee is active and not marked for deletion.
  
  
  
  Correct User ID:
  
  Double-check the user ID being used in the process to ensure it is correct and corresponds to an existing employee.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to access the employee data. This can be checked in the user roles and profiles.
  
  
  
  Data Synchronization:
  
  If the system is integrated with other systems (like an external HR system), ensure that data synchronization is functioning correctly and that there are no discrepancies.
  
  
  
  Consult with IT Support:
  
  If the issue persists after checking the above points, it may be necessary to consult with your IT support team or SAP Basis team for further investigation.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SU01: User Maintenance
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP documentation related to HR processes and user management for more context on how user and employee data are managed.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution.