How To Fix HRESS_CLMS_MSG675 - First Name and Last Name not maintained for the user(&1, Employee: &2)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRESS_CLMS_MSG - Messages for India PS localization functionalities

• Message number: 675

• Message text: First Name and Last Name not maintained for the user(&1, Employee: &2)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRESS_CLMS_MSG675 - First Name and Last Name not maintained for the user(&1, Employee: &2) ?

  The SAP error message HRESS_CLMS_MSG675 indicates that the system has detected that the first name and last name for a specific user (identified by the user ID and employee number) are not maintained in the system. This is a common issue in SAP systems, particularly in modules related to Human Resources (HR) and Employee Self-Service (ESS).
  Cause:
  The error occurs when:
  
  The user profile for the specified user does not have the first name and last name fields filled out.
  The employee master data is incomplete or not properly maintained in the system.
  There may be issues with data synchronization between different modules or systems.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check User Profile:
  
  Go to transaction code SU01 (User Maintenance).
  Enter the user ID mentioned in the error message and click on "Display."
  Check the "Address" tab to see if the first name and last name fields are filled out. If they are empty, you need to enter the required information.
  
  
  
  Maintain Employee Master Data:
  
  Use transaction code PA30 (Maintain HR Master Data).
  Enter the employee number mentioned in the error message.
  Check the infotype 0002 (Personal Data) to ensure that the first name and last name are correctly maintained.
  If they are missing, add the necessary information and save the changes.
  
  
  
  Data Synchronization:
  
  If your organization uses multiple systems (e.g., SAP and non-SAP systems), ensure that the data is synchronized across all platforms.
  Check for any data transfer issues that might have led to incomplete user profiles.
  
  
  
  Authorization:
  
  Ensure that you have the necessary authorizations to make changes to user profiles and employee master data.
  
  
  
  Testing:
  
  After making the necessary changes, test the functionality that triggered the error to ensure that it has been resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SU01: User Maintenance
  PA30: Maintain HR Master Data
  PA20: Display HR Master Data
  
  
  
  Infotypes:
  
  Infotype 0002 (Personal Data) is crucial for maintaining first and last names.
  
  
  
  User Roles and Authorizations:
  
  Ensure that users have the appropriate roles assigned to access and modify HR data.
  
  
  
  Documentation:
  
  Refer to SAP Help documentation for more details on user management and HR data maintenance.
  
  
  
  By following these steps, you should be able to resolve the error message HRESS_CLMS_MSG675 effectively.