How To Fix HRDSYS031 - Maintain documentation in logon language &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRDSYS - Messages for HR documentation system

• Message number: 031

• Message text: Maintain documentation in logon language &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRDSYS031 - Maintain documentation in logon language &1 ?

  The SAP error message HRDSYS031, which states "Maintain documentation in logon language &1," typically occurs in the context of SAP HR (Human Resources) or SAP SuccessFactors when there is an issue with the language settings for documentation or help texts associated with HR processes.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Language Settings: The documentation or help text for a specific HR process is not available in the language that the user is currently logged in with. The system expects documentation to be maintained in the logon language.
  Missing Translations: The required translations for the documentation in the specified language are not maintained in the system.
  Configuration Issues: There may be configuration issues in the HR module that prevent the documentation from being displayed correctly.
  
  Solution:
  To resolve the HRDSYS031 error, you can take the following steps:
  
  
  Check Language Settings:
  
  Ensure that the user is logged in with the correct language. You can change the logon language in the SAP GUI by logging out and selecting the desired language during the login process.
  
  
  
  Maintain Documentation:
  
  If you have the necessary authorizations, navigate to the relevant transaction (e.g., HR documentation maintenance) and check if the documentation exists for the required language. If it does not, you may need to create or update the documentation in the appropriate language.
  
  
  
  Translation Maintenance:
  
  If you are responsible for maintaining translations, use transaction codes like SE63 (Translation) to check if the documentation is translated into the required language. If not, you may need to add the translations.
  
  
  
  Consult with HR Module Experts:
  
  If you are not familiar with the HR module or the documentation maintenance process, consult with your SAP HR module experts or functional consultants. They can provide guidance on how to maintain the necessary documentation.
  
  
  
  Check SAP Notes:
  
  Sometimes, specific issues may be addressed in SAP Notes. Check the SAP Support Portal for any relevant notes that might provide additional insights or solutions for this error.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and others that may be related to HR documentation.
  User Authorizations: Ensure that the user has the necessary authorizations to view and maintain documentation in the HR module.
  SAP Help Documentation: Refer to SAP Help documentation for more details on maintaining HR documentation and translations.
  
  By following these steps, you should be able to resolve the HRDSYS031 error and ensure that the necessary documentation is available in the user's logon language.