How To Fix HRDSYS014 - The documentation is locked and cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: HRDSYS - Messages for HR documentation system

• Message number: 014

• Message text: The documentation is locked and cannot be deleted

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRDSYS014 - The documentation is locked and cannot be deleted ?

  The SAP error message HRDSYS014 indicates that a document in the Document Management System (DMS) is locked and cannot be deleted. This typically occurs when the document is currently being used or has been locked by another user or process. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Document Locking: The document is locked by another user or process, preventing any modifications or deletions.
  Incomplete Transactions: If a transaction involving the document was not completed properly, it may remain locked.
  User Permissions: The user attempting to delete the document may not have the necessary permissions to perform the action.
  System Errors: Occasionally, system errors or inconsistencies can lead to documents being incorrectly marked as locked.
  
  Solutions:
  
  
  Check Document Lock Status:
  
  Use transaction code SM12 to check for any locks on the document. You can search for locks by user or object.
  If you find a lock that is no longer needed, you can delete it (if you have the necessary permissions).
  
  
  
  Wait for Release:
  
  If the document is locked by another user, you may need to wait until that user releases the lock. You can communicate with the user to ensure they are done with the document.
  
  
  
  Check User Permissions:
  
  Ensure that the user attempting to delete the document has the appropriate permissions. You may need to consult with your SAP security team to verify and adjust permissions if necessary.
  
  
  
  Use Transaction Codes:
  
  If you have access, you can use transaction codes like CV03N (Display Document) to check the status of the document and see if there are any related issues.
  
  
  
  System Administration:
  
  If the issue persists, it may require intervention from a system administrator or SAP Basis team to investigate further. They can check for any underlying system issues or inconsistencies.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  
  
  
  Related Information:
  
  Document Management System (DMS): Understanding how DMS works in SAP can help in troubleshooting issues related to document locking.
  User Roles and Authorizations: Familiarity with user roles and authorizations in SAP can help in resolving permission-related issues.
  SAP Community and Forums: Engaging with the SAP community can provide insights and solutions from other users who may have encountered similar issues.
  
  If the problem continues after trying the above solutions, it may be beneficial to escalate the issue to your SAP support team for further assistance.