How To Fix HRCALFIREPORTING251 - Employee & run date for & & precedes payroll/time date in IT0003

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALFIREPORTING - Messages for Finnish payroll reporting

• Message number: 251

• Message text: Employee & run date for & & precedes payroll/time date in IT0003

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALFIREPORTING251 - Employee & run date for & & precedes payroll/time date in IT0003 ?

  The SAP error message HRCALFIREPORTING251 indicates that there is a mismatch between the employee's run date and the payroll or time date in the infotype IT0003 (Payroll Status). This error typically occurs during the execution of payroll or time evaluation processes when the system detects that the specified run date is earlier than the payroll or time evaluation date recorded in the employee's data.
  Cause:
  
  
  Run Date Precedence: The run date you are trying to use for payroll processing is earlier than the date recorded in the employee's IT0003 infotype. This can happen if:
  
  The payroll period has already been processed for that employee.
  The run date is set incorrectly in the payroll run configuration.
  
  
  
  Incorrect Data Entry: There may be incorrect or outdated data in the employee's infotype records, particularly in IT0003.
  
  
  Solution:
  
  
  Check the Run Date: Ensure that the run date you are using for the payroll or time evaluation is correct and is not earlier than the payroll or time evaluation date in IT0003.
  
  
  Review IT0003: 
  
  Go to the employee's master data and check the IT0003 infotype.
  Verify the "Payroll Status" and ensure that the dates are correct and reflect the current payroll period.
  
  
  
  Adjust Payroll Period: If the payroll period has already been processed, you may need to adjust the payroll period or run a retroactive payroll run if applicable.
  
  
  Consult with HR/Payroll Team: If you are unsure about the correct dates or how to proceed, consult with your HR or payroll team to ensure that the data is accurate and that you are following the correct procedures.
  
  
  Transaction Codes: Use transaction codes like PA30 (Maintain HR Master Data) to check and update the infotype records.
  
  
  Related Information:
  
  Infotype IT0003: This infotype contains information about the employee's payroll status, including the last payroll run date and the status of the payroll processing.
  Payroll Processing: Understanding the payroll processing cycle and how run dates are determined can help prevent this error in the future.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  
  By following these steps, you should be able to resolve the error and proceed with the payroll processing for the employee in question.