How To Fix HRCALCOREPORT028 - Employee left &1 ;his/her final settlement was &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALCOREPORT - Messages for payroll reports (CO)

• Message number: 028

• Message text: Employee left &1 ;his/her final settlement was &2

What causes this issue?

Before executing this report, the employee has left and their final
credit settlement has already been calculated.

System Response

This report cannot be executed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALCOREPORT028 - Employee left &1 ;his/her final settlement was &2 ?

  The SAP error message HRCALCOREPORT028 typically indicates that there is an issue related to an employee's final settlement process in the Human Resources (HR) module. This message usually arises when you are trying to process payroll or generate reports for an employee who has already left the organization, and their final settlement has been processed.
  Cause:
  
  Employee Status: The employee in question has been marked as "left" in the system, meaning they are no longer an active employee.
  Final Settlement Processed: The final settlement for the employee has already been completed, which means that their payroll and other financial transactions have been finalized.
  Incorrect Reporting: Attempting to run a report or process payroll for an employee who is no longer active can trigger this error.
  
  Solution:
  
  Check Employee Status: Verify the employment status of the employee in the system. If they have indeed left, ensure that you are not trying to process payroll or reports for them.
  Review Final Settlement: Confirm that the final settlement has been processed correctly. If there are discrepancies, you may need to review the settlement details.
  Adjust Reporting Parameters: If you are running a report, adjust the parameters to exclude employees who have left the organization or ensure that you are only including active employees.
  Consult HR Module Settings: Check the configuration settings in the HR module to ensure that the system is set up correctly to handle employees who have left and their final settlements.
  Contact Support: If the issue persists and you are unable to resolve it, consider reaching out to your SAP support team or consulting the SAP Help Portal for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Documentation: Review the SAP HR documentation for guidelines on handling employee terminations and final settlements.
  User Forums: Engage with SAP user communities or forums where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to address the HRCALCOREPORT028 error effectively.