How To Fix HRCALCOREPORT021 - Special future settlement not allowed for absence &1, only current per.

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALCOREPORT - Messages for payroll reports (CO)

• Message number: 021

• Message text: Special future settlement not allowed for absence &1, only current per.

What causes this issue?

The selected payment date (Section "Off-cycle payroll run data" on the
selection screen) is later than the payment date for the next regular
payroll run.
&WHAT TO DO&
The system activates the payment date for the leave payment off-cycle
payroll run on the payment date of the regular payroll period.
If the date the system proposes is not the date you want, change the
selection you have made on the selection screen of the report and
repeat the operation.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALCOREPORT021 - Special future settlement not allowed for absence &1, only current per. ?

  The SAP error message HRCALCOREPORT021 indicates that there is an issue with processing a special future settlement for an absence type in the SAP system. This error typically arises when the system is trying to process a future absence settlement that is not allowed for the specified absence type.
  Cause:
  
  Absence Type Configuration: The absence type may be configured in such a way that it does not allow future settlements. This is often the case for certain absence types that are meant to be processed only for the current period.
  Payroll Processing Settings: The payroll settings may restrict the processing of future absences, leading to this error when attempting to settle them.
  Data Entry Issues: There may be incorrect or incomplete data entries related to the absence that are causing the system to reject the future settlement.
  
  Solution:
  
  
  Check Absence Type Configuration:
  
  Go to the configuration settings for the absence type in the SAP system (Transaction code: SPRO).
  Navigate to Personnel Management > Personnel Administration > Time Management > Absences > Define Absence Types.
  Review the settings for the specific absence type and ensure that it allows for future settlements if that is required.
  
  
  
  Review Payroll Settings:
  
  Check the payroll processing settings to ensure that future settlements are permitted for the relevant absence types.
  This may involve reviewing the payroll schema and rules that govern how absences are processed.
  
  
  
  Correct Data Entries:
  
  Verify the data entries related to the absence. Ensure that all required fields are filled out correctly and that there are no inconsistencies.
  If necessary, correct any errors in the absence records.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for more detailed information on the specific absence type and its processing rules.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide insights specific to your system configuration.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PT60 (Time Evaluation) for managing absences and payroll.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide patches or updates that address known issues.
  Testing: After making any changes, conduct thorough testing to ensure that the issue is resolved and that future settlements can be processed as expected.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.