How To Fix HRCALCOREPORT020 - Payment date for &3/&4 not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALCOREPORT - Messages for payroll reports (CO)

• Message number: 020

• Message text: Payment date for &3/&4 not defined

What causes this issue?

You have not defined any payment day for the date modifier &V1&, the
period modifier &V2&, the payroll period &V3&/&V4&.

System Response

You cannot adapt the payment day for an off-cycle payroll run for
absences to the payment date of the payroll period of the employee.

How to fix this error?

Define the payment date.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALCOREPORT020 - Payment date for &3/&4 not defined ?

  The SAP error message HRCALCOREPORT020 indicates that there is an issue with the payment date for a specific payroll period. This error typically arises when the system cannot find a defined payment date for the specified period, which can lead to issues in payroll processing or reporting.
  Cause:
  
  Missing Payment Date Configuration: The payment date for the specified payroll period has not been defined in the system.
  Incorrect Payroll Period: The payroll period being referenced may not be correctly set up or may not exist in the system.
  Configuration Issues: There may be issues in the configuration of the payroll schema or the payroll area settings.
  
  Solution:
  
  
  Define Payment Dates:
  
  Go to the configuration settings in SAP (usually in the SPRO transaction).
  Navigate to the payroll area settings and ensure that the payment dates for the relevant payroll periods are defined.
  Check the settings under Payroll -> Payroll Control Record to ensure that the payment date is correctly set.
  
  
  
  Check Payroll Period:
  
  Verify that the payroll period you are trying to process is valid and exists in the system.
  Ensure that the payroll control record is correctly set up for the period in question.
  
  
  
  Review Payroll Schema:
  
  Check the payroll schema to ensure that it is correctly configured to handle payment dates.
  Make sure that the relevant rules and operations are correctly defined in the schema.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for any specific configurations related to your version of SAP and the payroll module you are using.
  
  
  
  Testing:
  
  After making the necessary changes, run a test payroll to ensure that the error does not occur again.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA03 (Maintain Payroll Area), PC00_MXX_CALC (Payroll Calculation), or SPRO (Customizing) to access the relevant settings.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  User Roles: Ensure that you have the necessary authorizations to make changes to payroll settings.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant who specializes in SAP HR and payroll configurations.