How To Fix HRCALARREPORTING173 - Unprocessed employee; It has a leave date in the period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALARREPORTING - Messages for payroll reports

• Message number: 173

• Message text: Unprocessed employee; It has a leave date in the period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALARREPORTING173 - Unprocessed employee; It has a leave date in the period ?

  The SAP error message HRCALARREPORTING173 indicates that there is an issue with an employee's leave date within a specific reporting period. This error typically arises during the processing of payroll or attendance data when the system encounters an employee who has a leave date that falls within the reporting period being processed.
  Cause:
  
  Leave Date in Reporting Period: The employee has a leave date that is within the period for which the report is being generated. This could mean that the employee is on leave and thus not eligible for certain calculations or reporting.
  Incorrect Data Entry: There may be incorrect or incomplete data in the employee's master data or infotype records, particularly related to leave or absence types.
  Configuration Issues: There might be configuration settings in the SAP system that are not aligned with the business rules regarding leave and attendance.
  
  Solution:
  
  Review Employee Data: Check the employee's master data and infotype records (especially infotype 2001 for Absences) to ensure that the leave dates are correctly entered and that they align with the reporting period.
  Adjust Reporting Period: If the reporting period can be adjusted, consider excluding the period during which the employee is on leave, if applicable.
  Consult with HR: Work with the HR department to verify the employee's leave status and ensure that all necessary approvals and documentation are in place.
  Update Configuration: If the issue is due to configuration settings, consult with your SAP HR configuration team to ensure that the system is set up correctly to handle employees on leave during reporting periods.
  Use Exception Handling: If the reporting process allows for exception handling, you may be able to process the report while excluding employees on leave.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as 2001 (Absences) and 2002 (Attendances) to understand how leave is recorded.
  Payroll Processing: Understand how payroll processing works in SAP and how leave impacts payroll calculations.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation or user manuals related to leave management and reporting to ensure compliance with business rules.
  
  If the problem persists after following these steps, it may be beneficial to engage with SAP support or a consultant who specializes in SAP HR modules for further assistance.