How To Fix HRCALARREPORTING012 - Undefined employee group &1 and employee subgroup &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRCALARREPORTING - Messages for payroll reports

• Message number: 012

• Message text: Undefined employee group &1 and employee subgroup &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRCALARREPORTING012 - Undefined employee group &1 and employee subgroup &2 ?

  The SAP error message HRCALARREPORTING012 indicates that there is an issue with the employee group and employee subgroup configuration in the system. Specifically, it means that the system cannot find a defined employee group and employee subgroup combination for the specified values.
  Cause:
  
  Undefined Employee Group/Subgroup: The employee group and subgroup specified in the payroll or reporting process do not exist in the system.
  Configuration Issues: There may be a configuration issue in the personnel administration settings where the employee group/subgroup is not properly defined.
  Data Entry Errors: There could be a typo or incorrect entry in the employee master data or in the report parameters.
  Missing Customization: If the organization has specific employee groups/subgroups that are not standard in SAP, they may not have been set up correctly.
  
  Solution:
  
  
  Check Employee Group/Subgroup Configuration:
  
  Go to the SAP transaction code SPRO (Customizing) and navigate to the relevant section for defining employee groups and subgroups.
  Ensure that the employee group and subgroup you are trying to use are defined in the system.
  
  
  
  Verify Employee Master Data:
  
  Use transaction code PA20 (Display HR Master Data) to check the employee master records for the specific employee.
  Ensure that the employee group and subgroup are correctly assigned to the employee.
  
  
  
  Correct Data Entry:
  
  If the error is due to incorrect data entry, correct the values in the report parameters or in the employee master data.
  
  
  
  Consult with HR/Payroll Team:
  
  If you are unsure about the correct employee group/subgroup, consult with your HR or payroll team to confirm the correct values.
  
  
  
  Custom Development:
  
  If your organization uses custom employee groups/subgroups, ensure that they are properly configured in the system and that any custom logic is correctly implemented.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SPRO: Customizing settings.
  PA20: Display HR Master Data.
  PA30: Maintain HR Master Data.
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on employee groups and subgroups.
  
  
  Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal SAP support team for further assistance.
  
  
  By following these steps, you should be able to resolve the error message HRCALARREPORTING012 and ensure that the employee group and subgroup are correctly defined in your SAP system.