How To Fix HRBEN00IDOC031 - Evaluation date & not written in correct format (YYYYMMDD)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBEN00IDOC - Error messages for Benefits - Data transmission (IDOC)

• Message number: 031

• Message text: Evaluation date & not written in correct format (YYYYMMDD)

What causes this issue?

INCLUDE BEN_MESS_IDOC_INVALID_SEGMT OBJECT DOKU ID TX
The IDoc segments E1BENRET08 (<ZK>Retirement Plans - Service</>) and
E1BENRET09 (<ZK>Retirement Plans - Estimated Retirement Benefits</>)
contain a field <ZH>VAL_DATE</> that determines the validity date of
the service or benefits information received. However, the IDoc
currently processed contains at least one segment on which the field
<ZH>VAL_DATE</> is not filled in the correct format (YYYYMMDD).

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBEN00IDOC031 - Evaluation date & not written in correct format (YYYYMMDD) ?

  The SAP error message HRBEN00IDOC031 indicates that there is an issue with the format of the evaluation date in an IDoc (Intermediate Document) related to HR (Human Resources) data. Specifically, the error states that the evaluation date is not written in the correct format, which should be YYYYMMDD (Year-Month-Day).
  Cause:
  
  
  Incorrect Date Format: The evaluation date provided in the IDoc does not conform to the required format of YYYYMMDD. This could be due to:
  
  Typographical errors.
  Incorrect data entry.
  Data being pulled from a source that does not format dates correctly.
  
  
  
  Data Mapping Issues: If the IDoc is generated from another system or application, there may be a mapping issue where the date is not being formatted correctly before being sent to SAP.
  
  
  Configuration Issues: There may be configuration settings in the IDoc processing that are not set up to handle the date format correctly.
  
  
  Solution:
  
  
  Check the IDoc Data: Review the IDoc data to ensure that the evaluation date is in the correct format (YYYYMMDD). If it is not, correct it before processing the IDoc.
  
  
  Data Source Validation: If the IDoc is generated from another system, check the source data to ensure that the evaluation date is being formatted correctly. Make necessary adjustments in the source system to ensure compliance with the required format.
  
  
  Modify Mapping Logic: If you are using middleware or custom code to generate the IDoc, ensure that the logic for formatting the date is correct. Update the code to format the date as YYYYMMDD.
  
  
  Testing: After making the necessary changes, test the IDoc processing again to ensure that the error is resolved.
  
  
  Consult Documentation: Refer to SAP documentation or the specific module documentation for any additional requirements or configurations related to IDoc processing.
  
  
  Related Information:
  
  IDoc Structure: Familiarize yourself with the structure of the IDoc being processed, particularly the segments that contain the evaluation date.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Use transaction codes like WE02 or WE05 to monitor and analyze IDocs for errors.
  Error Handling: Implement error handling in your IDoc processing logic to catch and log such errors for easier troubleshooting in the future.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.