How To Fix HRBAS_ITF003 - Validity period does not intersect an authorization period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRBAS_ITF - HRBAS Infotype-Framework Messages

• Message number: 003

• Message text: Validity period does not intersect an authorization period

What causes this issue?

The validity period of the infotype record does not intersect an
authorization period (relationship period in authorized structure)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRBAS_ITF003 - Validity period does not intersect an authorization period ?

  The SAP error message HRBAS_ITF003 indicates that there is a problem with the validity period of an object (such as an infotype record) not overlapping with the authorization period defined for the user or the object. This typically occurs in the context of HR (Human Resources) modules when trying to access or modify employee data.
  Cause:
  
  
  Validity Period Mismatch: The validity period of the infotype record you are trying to access does not fall within the authorization period assigned to the user. This can happen if:
  
  The infotype record is dated outside the range of dates for which the user has authorization.
  The user’s authorization profile does not cover the specific time frame of the data being accessed.
  
  
  
  Authorization Profile Issues: The user may not have the necessary authorizations to view or edit the data for the specified period.
  
  
  Data Entry Errors: There may be an error in the data entry where the validity dates of the infotype record were incorrectly set.
  
  
  Solution:
  
  
  Check Validity Dates: Verify the validity dates of the infotype record you are trying to access. Ensure that they fall within the authorization period assigned to your user profile.
  
  
  Review User Authorizations: 
  
  Go to transaction SU01 (User Maintenance) and check the user’s authorizations.
  Use transaction PFCG to review the roles assigned to the user and ensure that the roles cover the necessary authorization objects and periods.
  
  
  
  Adjust Authorization Period: If the user needs access to the data for a specific period, consider adjusting the authorization period in the user’s profile or role.
  
  
  Consult with HR or Security Team: If you do not have the necessary permissions to change the authorization settings, consult with your HR or security team to resolve the issue.
  
  
  Data Correction: If the infotype record has incorrect validity dates, correct them to ensure they align with the authorization periods.
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects in SAP HR, such as P_ORGIN, which controls access to personnel data.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the infotype records and their validity periods.
  SAP Notes: Check for any relevant SAP Notes that might address specific issues related to this error message or provide additional guidance.
  
  By following these steps, you should be able to resolve the HRBAS_ITF003 error and ensure that the validity periods and authorizations are correctly aligned.