How To Fix HRASR00_SA_PUBLIC031 - Employee &1 is not in suspension period

SAP Error Message - Details

• Message type: E = Error

• Message class: HRASR00_SA_PUBLIC -

• Message number: 031

• Message text: Employee &1 is not in suspension period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRASR00_SA_PUBLIC031 - Employee &1 is not in suspension period ?

  The SAP error message HRASR00_SA_PUBLIC031 indicates that the employee specified (denoted by &1) is not currently in a suspension period. This error typically arises in the context of HR processes, particularly when dealing with employee status changes, leave management, or other HR-related workflows.
  Cause:
  
  Incorrect Employee Status: The employee may not be in a suspension status, which means they are not on leave or have not been marked as suspended in the system.
  Timing Issues: The action being attempted may be outside the defined suspension period for the employee.
  Configuration Issues: There may be issues with the configuration of the suspension periods in the system, or the employee's records may not be updated correctly.
  Data Entry Errors: There could be a mistake in the data entry, such as incorrect employee ID or wrong dates being used.
  
  Solution:
  
  Check Employee Status: Verify the current status of the employee in the system. Ensure that the employee is indeed in a suspension period.
  Review Suspension Dates: Check the defined suspension period for the employee. Ensure that the action you are trying to perform falls within this period.
  Update Employee Records: If the employee should be in a suspension period, ensure that their records are updated correctly in the system.
  Consult HR Configuration: If the issue persists, consult with your HR configuration team to ensure that the suspension periods are set up correctly in the system.
  Error Logging: Check for any logs or additional error messages that might provide more context on why the error is occurring.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's status and records.
  HR Infotypes: Review relevant HR infotypes (e.g., Infotype 0000 - Actions, Infotype 0001 - Organizational Assignment) to ensure that the employee's data is accurate.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Refer to SAP HR documentation for detailed information on managing employee statuses and suspension periods.
  
  If the problem continues after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP HR expert for further assistance.