How To Fix HRASR00_PROCESS318 - A record was deleted from table &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRASR00_PROCESS -

• Message number: 318

• Message text: A record was deleted from table &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRASR00_PROCESS318 - A record was deleted from table &1 ?

  The SAP error message HRASR00_PROCESS318 indicates that a record was deleted from a specific table (denoted as &1). This error typically occurs in the context of SAP HR (Human Resources) processes, particularly when dealing with infotypes or data records that are expected to be present but have been removed.
  Cause:
  
  Data Deletion: The most common cause of this error is that a record that the system is trying to access has been deleted. This could happen due to manual deletion by a user or through a batch job that cleans up old or unnecessary records.
  Data Consistency Issues: If there are inconsistencies in the database, such as orphaned records or missing dependencies, this error can occur.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access certain records, leading to the perception that a record is missing.
  Custom Development: If there are custom programs or enhancements that manipulate HR data, they might inadvertently delete records or not handle deletions properly.
  
  Solution:
  
  Check the Table: Identify the specific table referenced by &1 in the error message. Use transaction codes like SE11 (Data Dictionary) or SE16 (Data Browser) to check the contents of the table and confirm whether the record is indeed missing.
  Review Deletion Logs: If applicable, check any logs or audit trails to see if the record was deleted and by whom. This can help identify if it was a manual action or part of a scheduled job.
  Restore Deleted Records: If the record was deleted unintentionally, you may need to restore it from a backup or recreate it if possible.
  Data Consistency Check: Run consistency checks for the HR data using transaction codes like PA30 (Maintain HR Master Data) or other relevant tools to ensure that all related records are intact.
  Authorization Check: Ensure that the user has the necessary authorizations to access the data. This can be checked in transaction SU53 (Display Authorization Check) after the error occurs.
  Consult Documentation: Review any custom developments or enhancements that might affect the HR data processing to ensure they are functioning as intended.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and SE11/SE16 for table access.
  SAP Notes: Check the SAP Support Portal for any notes related to this error message. There may be specific patches or updates that address known issues.
  Support: If the issue persists and cannot be resolved through the above steps, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the HRASR00_PROCESS318 error message.