How To Fix HRASR00_PROCESS305 - XI message type &1: Workflow template &2 has no active definition

SAP Error Message - Details

• Message type: E = Error

• Message class: HRASR00_PROCESS -

• Message number: 305

• Message text: XI message type &1: Workflow template &2 has no active definition

What causes this issue?

An active definition could not be found for the workflow template &V2&
specified for XI message type &V1&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check the definition of the workflow template &V2& in transaction SWDD
and activate the workflow template.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRASR00_PROCESS305 - XI message type &1: Workflow template &2 has no active definition ?

  The SAP error message "HRASR00_PROCESS305 XI message type &1: Workflow template &2 has no active definition" typically occurs in the context of SAP HR (Human Resources) and specifically when dealing with workflows in the SAP system. This error indicates that the specified workflow template does not have an active definition, which means that the system cannot find a valid version of the workflow to execute.
  Cause:
  
  Inactive Workflow Template: The workflow template specified in the error message is not activated in the system. This can happen if the workflow was created but not activated or if it was deactivated.
  Missing Workflow Definition: The workflow definition might have been deleted or not properly transported to the system.
  Transport Issues: If the workflow was transported from a development environment to a production environment, there may have been issues during the transport process that resulted in the workflow not being activated.
  Versioning Issues: There may be multiple versions of the workflow template, and the system is trying to reference a version that is not active.
  
  Solution:
  
  
  Activate the Workflow Template:
  
  Go to the transaction code SWDD (Workflow Builder).
  Open the workflow template using the template number provided in the error message.
  Check if the workflow is active. If it is not, activate it.
  
  
  
  Check Workflow Definitions:
  
  Use transaction SWI1 to check for any workflow instances that may be stuck or in error.
  Ensure that the workflow definition exists and is correctly configured.
  
  
  
  Transport Workflow Definitions:
  
  If the workflow was supposed to be transported, check the transport logs to ensure that the workflow was included in the transport request and that it was successfully imported into the target system.
  
  
  
  Check for Version Conflicts:
  
  If there are multiple versions of the workflow template, ensure that the correct version is active and being referenced.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to the specific workflow template for any additional configuration or prerequisites that may be required.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SWDD: Workflow Builder
  SWI1: Work Item Selection
  SWU3: Automatic Workflow Customizing
  
  
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional guidance on this error.
  Workflow Administration: Familiarize yourself with workflow administration and monitoring tools in SAP to better manage and troubleshoot workflow-related issues.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or HR functional team for further investigation.