How To Fix HRASR00_ARCHIVE005 - End of retention period reached

SAP Error Message - Details

• Message type: E = Error

• Message class: HRASR00_ARCHIVE - Message Class for Archiving Objects

• Message number: 005

• Message text: End of retention period reached

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRASR00_ARCHIVE005 - End of retention period reached ?

  The SAP error message HRASR00_ARCHIVE005: End of retention period reached typically occurs in the context of archiving data in the SAP Human Resources (HR) module. This message indicates that the retention period for certain HR data has expired, and as a result, the system is preventing further processing of that data.
  Cause:
  
  Retention Period Expiry: The primary cause of this error is that the data you are trying to access or process has reached the end of its defined retention period. In SAP, retention periods are set for various types of data to comply with legal and organizational policies.
  Archiving Settings: The archiving settings in the system may have been configured to automatically archive or delete data after a certain period, leading to this error when trying to access archived data.
  
  Solution:
  
  
  Check Retention Period Settings:
  
  Review the retention period settings for the specific data type in the SAP system. This can usually be done in the configuration settings for the HR module.
  You can access the relevant configuration via transaction codes like SPRO (SAP Project Reference Object) and navigate to the HR archiving settings.
  
  
  
  Adjust Retention Period:
  
  If necessary, you can adjust the retention period settings to extend the duration for which the data should be retained. This should be done in accordance with your organization's data retention policies.
  
  
  
  Data Archiving:
  
  If the data is no longer needed, consider archiving it properly. Use the archiving transaction (e.g., SARA) to manage the archiving process and ensure that the data is archived according to the defined retention policies.
  
  
  
  Accessing Archived Data:
  
  If you need to access archived data, ensure that you are using the appropriate transaction or report that allows for the retrieval of archived records.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for specific instructions on managing retention periods and archiving in the HR module.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SARA: Archive Administration
  SPRO: Customizing Implementation Guide
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  Legal Compliance: Ensure that any changes to retention periods comply with legal and regulatory requirements applicable to your organization.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or HR module support team for further assistance.