How To Fix HR_SE_GENERIC023 - Approval Status Code '&1' is not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: HR_SE_GENERIC - Messages for generic services in ESA

• Message number: 023

• Message text: Approval Status Code '&1' is not allowed

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HR_SE_GENERIC023 - Approval Status Code '&1' is not allowed ?

  The SAP error message HR_SE_GENERIC023, which states "Approval Status Code '&1' is not allowed," typically occurs in the context of SAP HR (Human Resources) processes, particularly when dealing with workflows or approval processes. This error indicates that the system has encountered an approval status code that is not valid or not permitted in the current context.
  Cause:
  
  Invalid Approval Status Code: The approval status code being referenced (represented by '&1') is not recognized by the system. This could be due to a typo, an outdated code, or a code that has not been configured properly in the system.
  Configuration Issues: The approval status codes may not be properly configured in the system settings, leading to the rejection of certain codes.
  Workflow Settings: The workflow settings may not allow for the specific approval status code to be used in the current process.
  Authorization Issues: The user may not have the necessary authorizations to use certain approval status codes.
  
  Solution:
  
  Check Approval Status Code: Verify the approval status code being used. Ensure that it is correctly entered and corresponds to a valid code in the system.
  Review Configuration: Check the configuration settings for approval status codes in the SAP HR module. This can typically be done in the customizing settings (transaction SPRO) under the relevant HR configuration sections.
  Update Workflow Settings: If the error is related to a workflow, review the workflow settings to ensure that the approval status codes are correctly defined and allowed in the workflow process.
  User Authorizations: Ensure that the user encountering the error has the necessary authorizations to use the approval status code in question. This may involve checking user roles and permissions.
  Consult Documentation: Refer to SAP documentation or help resources for specific details on the approval status codes and their valid configurations.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like SPRO for configuration, SWDD for workflow design, or SU01 for user management to address the issue.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on approval status codes.
  Testing: After making changes, conduct tests to ensure that the approval process works as expected without triggering the error.
  
  If the issue persists after following these steps, it may be beneficial to consult with an SAP HR expert or reach out to SAP support for further assistance.