How To Fix HR_FM_BUDGET_PD005 - Fund entered without budget period

SAP Error Message - Details

• Message type: E = Error

• Message class: HR_FM_BUDGET_PD - HR: Text for Funds Management Budget Period Integration

• Message number: 005

• Message text: Fund entered without budget period

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HR_FM_BUDGET_PD005 - Fund entered without budget period ?

  The SAP error message HR_FM_BUDGET_PD005 indicates that a fund has been entered without a corresponding budget period. This typically occurs in the context of Public Sector Management (PSM) or Funds Management (FM) within SAP, where budgetary control is enforced.
  Cause:
  The error arises when:
  
  A fund is being used in a transaction (such as creating a commitment or posting an expense) but does not have an associated budget period defined in the system.
  The budget period is necessary for the system to validate whether there are available funds for the transaction being processed.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Fund Configuration:
  
  Navigate to the Funds Management (FM) module and check the configuration for the fund in question.
  Ensure that the fund is correctly set up with a valid budget period.
  
  
  
  Define Budget Period:
  
  If the budget period is missing, you will need to define it. This can typically be done in the following way:
  
  Go to the transaction code FMBB (Budgeting: Change Budget) or FMAVCR01 (Budget Control System: Budgeting).
  Select the relevant fund and ensure that a budget period is assigned.
  
  
  
  
  
  Review Budget Availability:
  
  Ensure that the budget is available for the fund and that it is not exhausted. You can check this using transaction codes like FMAVCR01 or FMAVCR02 to view budget availability.
  
  
  
  Check for Validity Dates:
  
  Ensure that the validity dates for the budget period cover the date of the transaction you are trying to process. If the transaction date falls outside the defined budget period, you will encounter this error.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific configurations related to your organization’s setup.
  
  
  
  Testing:
  
  After making the necessary changes, test the transaction again to ensure that the error has been resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  FMBB: Change Budget
  FMAVCR01: Display Budget Availability
  FMAVCR02: Display Budget Availability (Detailed)
  
  
  
  SAP Notes:
  
  Check SAP Notes related to Funds Management for any known issues or additional guidance.
  
  
  
  User Roles:
  
  Ensure that you have the necessary authorizations to make changes to budget configurations.
  
  
  
  By following these steps, you should be able to resolve the HR_FM_BUDGET_PD005 error and proceed with your transaction in SAP. If the issue persists, it may be beneficial to engage with your SAP support team for further assistance.