How To Fix HR99S00_RPA001 - Data cannot be deleted due to data retention rules

SAP Error Message - Details

• Message type: E = Error

• Message class: HR99S00_RPA - Data Retention per Application Framework

• Message number: 001

• Message text: Data cannot be deleted due to data retention rules

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HR99S00_RPA001 - Data cannot be deleted due to data retention rules ?

  The SAP error message HR99S00_RPA001 indicates that a specific piece of data cannot be deleted because it is subject to data retention rules. This is a common issue in SAP systems, particularly in the Human Resources (HR) module, where data retention policies are enforced to comply with legal and organizational requirements.
  Cause:
  
  Data Retention Rules: The data you are trying to delete is protected by retention rules that prevent its deletion for a specified period. These rules are often set up to ensure compliance with legal requirements regarding employee records.
  Configuration Settings: The retention rules may be configured in the system to retain certain types of data (e.g., payroll data, employee records) for a minimum period.
  Data Dependencies: The data may be linked to other records or processes that require it to be retained.
  
  Solution:
  
  
  Review Retention Rules: Check the data retention rules configured in your SAP system. You can do this by navigating to the relevant configuration settings in the SAP HR module. Look for the settings related to data retention and see if the data you are trying to delete falls under these rules.
  
  
  Adjust Retention Period: If appropriate, you may consider adjusting the retention period for the specific data type, but this should be done with caution and in compliance with legal requirements.
  
  
  Data Archiving: Instead of deleting the data, consider archiving it. SAP provides archiving solutions that allow you to move data to an archive storage while still complying with retention policies.
  
  
  Consult with Legal/Compliance Team: Before making any changes to retention rules or attempting to delete data, consult with your organization's legal or compliance team to ensure that you are not violating any regulations.
  
  
  Use Transaction Codes: You can use specific transaction codes (like SARA for archiving) to manage data retention and archiving processes.
  
  
  Check for Dependencies: Ensure that there are no dependencies or linked records that require the data to be retained. If there are, you may need to address those dependencies first.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and provides notes that can help troubleshoot specific issues.
  Documentation: Review SAP documentation on data retention and archiving processes to understand best practices and compliance requirements.
  User Forums: Engage with SAP user forums or communities where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to address the HR99S00_RPA001 error and manage your data retention policies effectively.