How To Fix GX209 - Only totals records from previous fiscal years may be archived

GX209 - Overview

• Message type: E = Error

• Message class: GX - Archiving/Reorganization

• Message number: 209

• Message text: Only totals records from previous fiscal years may be archived

What causes this issue?

You want to archive data from company code &v1&. The fiscal year you
selected (&v2&) is the current fiscal year.
Select total records from the previous or prior fiscal years, since it
does not make sense, from an accounting point of view, to remove fiscal
year dependent data from the database. This could cause data
inconsistencies.

System Response

You can only start an archiving run with the options <ZH><ZK>Test Mode
(Test Run)</></>.

How to fix this error?

In the case of a <ZH><ZK>productive archiving run</></>, change your
entries.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GX209 - Only totals records from previous fiscal years may be archived ?

  The SAP error message GX209 indicates that the system is preventing the archiving of certain records because only totals records from previous fiscal years can be archived. This is a safeguard to ensure that current fiscal year data remains intact and accessible for reporting and operational purposes.
  
  Cause:
  The error occurs when you attempt to archive data from the current fiscal year or when the data does not meet the criteria for archiving. Specifically, the system is designed to allow archiving only for totals records from previous fiscal years, which helps maintain the integrity of ongoing financial processes.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Fiscal Year Status: Ensure that you are attempting to archive records from a fiscal year that is closed. Only totals records from closed fiscal years can be archived.
  
  
  Review Archiving Settings: Verify the archiving settings in your SAP system. Make sure that the configuration allows for