How To Fix GX069 - A document restriction is not useful when archiving by account

SAP Error Message - Details

• Message type: E = Error

• Message class: GX - Archiving/Reorganization

• Message number: 069

• Message text: A document restriction is not useful when archiving by account

What causes this issue?

A document restriction was made for archiving by account. This would
lead to accounts being split at the document level during archiving.
A document restriction is only useful when archiving by document
number.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change your entry.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GX069 - A document restriction is not useful when archiving by account ?

  The SAP error message GX069, which states "A document restriction is not useful when archiving by account," typically occurs during the archiving process when there is an attempt to archive documents with restrictions that are not applicable in the context of account-based archiving.
  Cause:
  The error arises when the archiving process is configured to use document restrictions (such as company code, document type, etc.) while attempting to archive documents based on account information. In this scenario, the system does not find the document restrictions relevant, leading to the error message.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Archiving Settings: Check the archiving settings in the transaction code SARA (Archive Administration). Ensure that the archiving object and the selection criteria are correctly configured for account-based archiving.
  
  
  Remove Document Restrictions: If you are archiving by account, consider removing any document restrictions that are set in the archiving configuration. This can be done by adjusting the selection criteria in the archiving job.
  
  
  Use Appropriate Archiving Object: Ensure that you are using the correct archiving object that supports account-based archiving without document restrictions. For example, if you are archiving financial documents, make sure you are using the appropriate financial archiving object.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to the specific archiving object you are using. There may be specific guidelines or prerequisites that need to be followed.
  
  
  Check for SAP Notes: Look for any relevant SAP Notes that might address this specific error. Sometimes, SAP releases notes that provide fixes or workarounds for known issues.
  
  
  Testing: After making the necessary adjustments, perform a test run of the archiving process to ensure that the error does not occur again.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration), SARI (Archive Information System), and SARE (Archive Explorer).
  Archiving Objects: Understand the different archiving objects available in SAP and their specific requirements.
  SAP Community: Engage with the SAP Community or forums for additional insights and experiences from other users who may have encountered similar issues.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP Basis or functional team for further assistance.