How To Fix GX068 - The account restriction is not useful when archiving by document

SAP Error Message - Details

• Message type: E = Error

• Message class: GX - Archiving/Reorganization

• Message number: 068

• Message text: The account restriction is not useful when archiving by document

What causes this issue?

An account restriction was made for archiving by document number. This
would cause the document to be split at the account level during
archiving.
An account restriction only makes sense when archiving by account.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Change your entry.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GX068 - The account restriction is not useful when archiving by document ?

  The SAP error message GX068, which states "The account restriction is not useful when archiving by document," typically occurs during the archiving process in SAP when there are issues related to account restrictions set in the system. This error indicates that the system has detected that the account restrictions you have configured are not applicable or useful in the context of the document archiving process.
  Cause:
  
  Account Restrictions: The error is often caused by account restrictions that are set in the system, which may not be relevant when archiving documents. These restrictions are usually meant to control access to certain accounts or to limit the processing of specific transactions.
  Archiving Configuration: The archiving configuration may not be set up correctly, or the system may not recognize the account restrictions in the context of the archiving process.
  Document Type: The document type being archived may not support the account restrictions that have been defined.
  
  Solution:
  
  Review Account Restrictions: Check the account restrictions that have been set up in the system. If they are not necessary for the archiving process, consider removing or adjusting them.
  Adjust Archiving Settings: Review the archiving settings in the relevant transaction (e.g., SARA for archiving). Ensure that the settings are appropriate for the document types you are trying to archive.
  Consult Documentation: Refer to SAP documentation or notes related to archiving and account restrictions to understand the expected behavior and any specific configurations that may be required.
  Test with Different Document Types: If possible, test the archiving process with different document types to see if the issue persists. This can help identify if the problem is specific to certain document types.
  SAP Support: If the issue persists after reviewing the configurations, consider reaching out to SAP support for further assistance. They may provide specific notes or patches that address the issue.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (Archive Administration) and SARI (Archive Information System) for managing the archiving process.
  SAP Notes: Search for SAP Notes related to error GX068 in the SAP Support Portal, as there may be specific fixes or recommendations provided by SAP.
  Archiving Best Practices: Review best practices for document archiving in SAP to ensure that your archiving strategy aligns with SAP's recommendations.
  
  By addressing the account restrictions and ensuring that your archiving settings are correctly configured, you should be able to resolve the GX068 error and successfully archive your documents.