How To Fix GTCN_MESSAGE081 - You cannot update the completely released or rejected documents

SAP Error Message - Details

• Message type: E = Error

• Message class: GTCN_MESSAGE - GTCN: Message Class

• Message number: 081

• Message text: You cannot update the completely released or rejected documents

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message GTCN_MESSAGE081 - You cannot update the completely released or rejected documents ?

  The SAP error message GTCN_MESSAGE081 indicates that you are trying to update a document that has already been completely released or rejected. This typically occurs in the context of document management or workflow processes within SAP, where certain documents (like purchase orders, contracts, or other transactional documents) have specific statuses that prevent further modifications once they reach a certain state.
  Cause:
  
  Document Status: The document you are trying to update has a status of "completely released" or "rejected." In these states, the system is designed to prevent any further changes to maintain data integrity and compliance.
  Workflow Process: The document may be part of a workflow that has completed, and any changes are not allowed post-completion.
  Authorization Issues: Sometimes, the user may not have the necessary permissions to make changes to documents in certain statuses.
  
  Solution:
  
  
  Check Document Status: Verify the current status of the document. If it is indeed released or rejected, you will need to follow the appropriate process to either:
  
  Reopen the Document: If your business process allows it, you may need to follow a specific procedure to reopen or revise the document. This often involves changing the status back to a modifiable state.
  Create a New Document: If reopening is not an option, consider creating a new document that reflects the necessary changes.
  
  
  
  Consult Workflow Procedures: If the document is part of a workflow, consult your organization's workflow procedures to understand how to handle documents in these statuses.
  
  
  User Permissions: Ensure that you have the necessary permissions to make changes to the document. If not, contact your SAP administrator to review your access rights.
  
  
  Error Handling: If you believe this error is occurring inappropriately (e.g., the document should not be in a released state), investigate further to identify any underlying issues or bugs in the system.
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review the relevant SAP documentation for the specific module you are working with (e.g., MM for materials management, SD for sales and distribution) to understand the lifecycle of documents and their statuses.
  Training: If this error is common in your organization, consider providing training for users on how to manage document statuses effectively.
  
  By following these steps, you should be able to address the GTCN_MESSAGE081 error and understand the implications of document statuses within your SAP environment.