How To Fix GTCN_MESSAGE020 - Deletion is allowed for new documents only

SAP Error Message - Details

• Message type: E = Error

• Message class: GTCN_MESSAGE - GTCN: Message Class

• Message number: 020

• Message text: Deletion is allowed for new documents only

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message GTCN_MESSAGE020 - Deletion is allowed for new documents only ?

  The SAP error message GTCN_MESSAGE020 ("Deletion is allowed for new documents only") typically occurs when you attempt to delete a document that is not in a new or draft status. This message is part of the SAP system's validation checks to ensure that only documents that have not yet been finalized or processed can be deleted.
  Cause:
  
  Document Status: The document you are trying to delete is not in a "new" or "draft" state. It may have been saved, processed, or finalized, which prevents deletion.
  Business Logic: The system is designed to protect data integrity by preventing the deletion of documents that may have downstream effects or are part of completed transactions.
  
  Solution:
  
  Check Document Status: Verify the status of the document you are trying to delete. If it is not in a new state, you will need to take appropriate actions based on its current status.
  Reverse or Cancel: If the document has been processed, consider reversing or canceling the document instead of deleting it. This is often the recommended approach in SAP systems to maintain data integrity.
  Consult with Business Process Owner: If you believe the document should be deletable, consult with your business process owner or SAP administrator to understand the business rules and whether an exception can be made.
  Authorization: Ensure that you have the necessary authorizations to delete documents. Sometimes, restrictions may be in place based on user roles.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or updates related to this error message. SAP frequently updates its documentation and may provide additional context or solutions.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help you manage document statuses, such as:
  
  FB03: Display Document
  FB08: Reverse Document
  FBRA: Reset Cleared Items
  
  
  Documentation: Review SAP documentation or user manuals related to document management in your specific module (e.g., Financial Accounting, Materials Management) for more detailed procedures on handling documents.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team for further assistance.