How To Fix GRANTMGMT623 - Functional area & cannot be used with grant & and sponsored program &

SAP Error Message - Details

• Message type: E = Error

• Message class: GRANTMGMT - Grants Management Message Class

• Message number: 623

• Message text: Functional area & cannot be used with grant & and sponsored program &

What causes this issue?

The chosen functional area cannot be used with this grant.
In Grants Management (GM), the functional area might be linked to the
sponsored program in one of the following ways:
As a direct budgeting object
In this case, during GM budgeting, and if there is an integration
process with Funds Management, the value of the functional area is taken
directly 1:1 from the sponsored program. Multiple functional areas can
point to the same sponsored program.
As a budget transfer object and when the flag
<DS:DE.GM_VALIDATE_FMBA>Validate Allowed Budget and Posting Objects</>
is set in the sponsored program
When there are budget transfers in Funds Management involving a grant,
the system verifies that the functional area used in this transfer is
included in a functional area group assigned to the sponsored program.
Only in this case can the budget transfer occur.
When there are postings involving a grant, the system verifies that the
used functional area is included in a functional area group assigned to
the sponsored program. Only in this case can the posting occur.

System Response

Budget operation or posting cannot take place.

How to fix this error?

Change the functional area in the relevant line or in the corresponding
sponsored program or add the used functional area in the functional area
group defined in the sponsored program.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GRANTMGMT623 - Functional area & cannot be used with grant & and sponsored program & ?

  The SAP error message GRANTMGMT623 typically indicates that there is an issue with the configuration or assignment of a functional area in relation to a grant and a sponsored program. This error often arises in the context of grant management within SAP, particularly when trying to process transactions related to grants and sponsored programs.
  Cause:
  
  Functional Area Assignment: The functional area assigned to the grant may not be compatible with the sponsored program. This could be due to incorrect configuration or a mismatch in the settings.
  Grant and Sponsored Program Configuration: The grant and sponsored program may not be properly set up in the system, leading to conflicts when trying to use them together.
  Authorization Issues: There may be authorization issues preventing the use of the specified functional area with the grant and sponsored program.
  Data Inconsistencies: There could be inconsistencies in the master data related to grants, sponsored programs, or functional areas.
  
  Solution:
  
  Check Configuration: Review the configuration settings for the functional area, grant, and sponsored program. Ensure that they are correctly set up and compatible with each other.
  Verify Assignments: Ensure that the functional area is correctly assigned to the grant and that the grant is linked to the appropriate sponsored program.
  Review Master Data: Check the master data for the grant and sponsored program to ensure there are no inconsistencies or missing information.
  Authorization Check: Verify that the user has the necessary authorizations to access and use the specified functional area, grant, and sponsored program.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on the configuration and use of grants and sponsored programs.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional troubleshooting steps.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to grant management, such as GRANT, S_PROGRAM, or S_FUND.
  Training and Documentation: Ensure that users involved in grant management are adequately trained and have access to documentation that outlines the processes and configurations involved.
  
  By following these steps, you should be able to identify the root cause of the GRANTMGMT623 error and implement a solution to resolve it.