How To Fix GR556 - Report could not be exported

SAP Error Message - Details

• Message type: E = Error

• Message class: GR - Report Writer

• Message number: 556

• Message text: Report could not be exported

What causes this issue?

The report could not be output to file &V1& on the presentation server.
This could be due to the following:
The current error code is &V2&.
Possible error codes:
1 - Error when writing to file &V1&
5 - No authorization for exporting
15 - No authorization for access to file &V1&
Other errors

How to fix this error?

Check whether you have entered a valid file name. The file name must be
valid for the operating system of the presentation server. The
presentation server is the computer on which the graphic user interface
(GUI) of the SAP System runs and can differ from the application
server.
Example: You are working on a personal computer (operating system
DOS/Windows or OS/2) as the presentation server. This is connected with
an application computer on which the SAP System is running (operating
system e.g. UNIX). A file on the presentation server then has, for
example, the name C:\DATEN\REPORT.TXT, a file on the application server
under UNIX is, for example, called /tmp/report.txt.
Check if the file &V1& is currently being used by another application.
If, for example, you already opened the file on your PC using a table
calculation, you cannot simultaneously export data from the R/3 system
to this file.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GR556 - Report could not be exported ?

  The SAP error message GR556, which states "Report could not be exported," typically occurs when there is an issue with exporting a report from the SAP system. This can happen in various contexts, such as exporting to Excel, PDF, or other formats. Here are some common causes, potential solutions, and related information for this error:
  Causes:
  
  Authorization Issues: The user may not have the necessary permissions to export reports.
  System Configuration: There may be configuration issues in the SAP system that prevent report exporting.
  Temporary System Issues: Sometimes, temporary glitches or system overloads can cause this error.
  File Format Issues: The selected export format may not be supported or may have restrictions.
  Data Volume: Large volumes of data being exported can lead to timeouts or memory issues.
  Network Issues: Connectivity problems between the SAP system and the client machine can also cause export failures.
  
  Solutions:
  
  Check Authorizations: Ensure that the user has the necessary authorizations to export reports. This can be done by checking the user's roles and permissions in the SAP system.
  Review System Configuration: Consult with your SAP Basis team to ensure that the system is properly configured for report exporting.
  Retry the Export: If the issue is temporary, simply retrying the export after a short period may resolve the problem.
  Change Export Format: If possible, try exporting the report in a different format to see if that resolves the issue.
  Limit Data Volume: If exporting a large dataset, consider applying filters to reduce the amount of data being exported.
  Check Network Connectivity: Ensure that there are no network issues affecting the connection between the SAP system and the client machine.
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes or patches that may address this issue.
  
  Related Information:
  
  SAP Support: If the issue persists, consider reaching out to SAP Support for assistance. They may have specific insights or patches available for your version of SAP.
  Transaction Codes: Familiarize yourself with relevant transaction codes that may help in troubleshooting, such as ST22 (Dump Analysis) or SM21 (System Log).
  Documentation: Review SAP documentation related to report exporting for any specific guidelines or limitations.
  
  By following these steps, you should be able to identify the cause of the GR556 error and implement a suitable solution.