How To Fix GR172 - Not all the selected entries can be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: GR - Report Writer

• Message number: 172

• Message text: Not all the selected entries can be deleted

What causes this issue?

The message can have two causes:
You attempted to delete a partial extract. The additional selection
criteria you entered resulted in partial extracts also being selected.
These cannot be deleted, since only whole extracts can be deleted.
You do not have the authorization to delete one, or several, or the
extracts selected.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GR172 - Not all the selected entries can be deleted ?

  The SAP error message GR172, which states "Not all the selected entries can be deleted," typically occurs when you attempt to delete certain entries in the system, but some of those entries cannot be deleted due to various reasons. Here are some common causes, potential solutions, and related information regarding this error:
  Causes:
  
  
  Dependencies: The entries you are trying to delete may have dependencies or relationships with other objects in the system. For example, if the entries are linked to other documents or records, they cannot be deleted until those links are removed.
  
  
  Status Restrictions: The entries may be in a status that does not allow deletion. For instance, if the entries are already processed or have been posted in a financial document, they may be locked for deletion.
  
  
  Authorization Issues: The user may not have the necessary authorizations to delete certain entries. This can happen if the user role does not include delete permissions for the specific object type.
  
  
  Data Integrity Constraints: The system may have integrity constraints that prevent the deletion of certain entries to maintain data consistency.
  
  
  Batch Jobs or Processes: If there are ongoing batch jobs or processes that involve the entries you are trying to delete, the system may prevent deletion until those processes are completed.
  
  
  Solutions:
  
  
  Check Dependencies: Review the entries you are trying to delete and check for any dependencies. You may need to delete or modify related entries first.
  
  
  Change Status: If the entries are in a status that prevents deletion, consider changing their status (if applicable) or reversing any transactions that have been posted against them.
  
  
  Review Authorizations: Ensure that the user attempting to delete the entries has the necessary authorizations. You may need to consult with your SAP security team to adjust roles and permissions.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific information about the object type you are trying to delete. This may provide insights into any restrictions or requirements.
  
  
  Check for Active Processes: Ensure that there are no active processes or batch jobs that are using the entries. If there are, wait for them to complete before attempting deletion again.
  
  
  Use Transaction Codes: Utilize relevant transaction codes (like SE11 for data dictionary, SE16 for table display) to investigate the entries and their relationships in the database.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to the specific module you are working with (e.g., MM for materials management, SD for sales and distribution).
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message GR172.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP helpdesk for further assistance.
  
  By following these steps, you should be able to identify the cause of the GR172 error and take appropriate action to resolve it.