How To Fix GR011 - Report & is already being edited by user &

SAP Error Message - Details

• Message type: E = Error

• Message class: GR - Report Writer

• Message number: 011

• Message text: Report & is already being edited by user &

What causes this issue?

The report is blocked because it is already being processed.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether it is you yourself or somebody else processing the
report. The system can only execute the function you selected when
this processing has finished.
Using the transaction <DS:TRAN.SM12>Edit Lock Entry</>, you can display
and edit lock entries. However, you should only delete lock entries
once you are sure that this will not lead to simultaneous access to the
objects.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GR011 - Report & is already being edited by user & ?

  The SAP error message GR011 typically indicates that a report or document is currently being edited by another user. This can occur in various SAP modules, particularly in the context of inventory management, purchasing, or any other area where multiple users may access the same report or document simultaneously.
  Cause:
  
  Concurrent Access: Another user has opened the report for editing, which locks the document to prevent conflicting changes.
  Session Timeout: A previous session may not have been closed properly, leaving the document in an "in-use" state.
  System Lock: The system may have a lock on the report due to a transaction that was not completed or was interrupted.
  
  Solution:
  
  Wait and Retry: If another user is editing the report, you may need to wait until they finish and release the lock. You can try refreshing the report after some time.
  Check User Sessions: If you have access, check the user sessions in the system to see if the report is still being edited by another user. You can use transaction codes like SM04 or AL08 to view active sessions.
  Contact the User: If you know who is editing the report, you can contact them to see if they can finish their work or release the lock.
  System Administrator: If the issue persists and you suspect a system lock, contact your SAP system administrator. They can use transaction SM12 to check for and delete any locks that are no longer needed.
  Log Off and Log Back In: Sometimes, simply logging off and back into the system can clear any session-related issues.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes like SM12 (to view and delete locks), SM04 (to view active users), and AL08 (to view all users logged into the system).
  User Training: Ensure that users are trained on how to properly close reports and transactions to avoid leaving them in an open state.
  System Configuration: Review system settings related to document locking and user access to ensure they align with your organization's needs.
  
  If the problem continues to occur frequently, it may be worth investigating the workflow and user practices to minimize conflicts in document editing.