How To Fix GP628 - Reference version & has been copied to target version &

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 628

• Message text: Reference version & has been copied to target version &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message GP628 - Reference version & has been copied to target version & ?

  The SAP error message GP628 typically occurs in the context of SAP's Global Payroll module, particularly when dealing with the copying of reference versions to target versions in payroll processing. This error indicates that there is an issue with the versioning of payroll data, which can arise due to various reasons.
  Cause:
  
  Version Conflict: The reference version you are trying to copy may not be compatible with the target version due to differences in configuration or data.
  Missing Authorizations: The user may not have the necessary authorizations to perform the copy operation.
  Data Integrity Issues: There may be inconsistencies or missing data in the reference version that prevent it from being copied.
  System Configuration: The system may not be configured correctly to allow for the copying of versions.
  
  Solution:
  
  Check Version Compatibility: Ensure that the reference version and target version are compatible. Review the configurations and settings for both versions.
  Review Authorizations: Verify that the user has the necessary authorizations to perform the copy operation. This may involve checking user roles and permissions in the SAP system.
  Data Validation: Check the reference version for any inconsistencies or missing data. Ensure that all required fields are populated and that the data is valid.
  System Configuration: Review the system configuration settings related to payroll versioning. Ensure that the settings allow for the copying of versions as intended.
  Consult Documentation: Refer to SAP documentation or notes related to the Global Payroll module for any specific guidance on handling version copying issues.
  Contact SAP Support: If the issue persists, consider reaching out to SAP support for assistance. They may provide additional insights or solutions based on the specific context of your system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) or PC00_MXX_CALC (Payroll Calculation) that may be involved in the process.
  SAP Notes: Search for SAP Notes related to error GP628 in the SAP Support Portal for any patches or updates that may address the issue.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to diagnose and resolve the GP628 error in your SAP system.