How To Fix GP626 - Version & is not defined for fiscal year &.

SAP Error Message - Details

• Message type: E = Error

• Message class: GP - FI-SL and CO planning

• Message number: 626

• Message text: Version & is not defined for fiscal year &.

What causes this issue?

The version &V1& is not defined in controlling area &V3& for the fiscal
year &V2&.
You have to maintain the fiscal year-dependent version parameters for
all actual versions for which multiple valuation is updated.

System Response

The version &V1& cannot be used for fiscal year &V2&.

How to fix this error?

Maintain the fiscal year-dependent version parameters for the version
&V1&.
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Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GP626 - Version & is not defined for fiscal year &. ?

  The SAP error message GP626 typically indicates that there is an issue with the version definition for a specific fiscal year in the context of the SAP General Ledger or Financial Accounting module. This error often arises when trying to execute a report or transaction that requires a specific version of financial data that has not been defined for the specified fiscal year.
  Cause:
  
  Missing Version Definition: The version you are trying to use has not been defined for the specified fiscal year in the system.
  Incorrect Configuration: The configuration settings for the version in the financial settings may not be set up correctly.
  Fiscal Year Not Open: The fiscal year you are trying to access may not be open or may not have been properly configured in the system.
  
  Solution:
  
  
  Define the Version:
  
  Go to the transaction code OB58 (or the relevant configuration path) to define the version for the fiscal year.
  Ensure that the version you are trying to use is created and linked to the correct fiscal year.
  
  
  
  Check Configuration:
  
  Verify the configuration settings for the version in the financial settings. Make sure that all necessary parameters are set correctly.
  Ensure that the version is active and available for the required reporting or transaction.
  
  
  
  Open Fiscal Year:
  
  Check if the fiscal year is open for posting. You can do this by navigating to the transaction code OB52 to review the open and closed periods.
  If the fiscal year is closed, you may need to open it or use a different fiscal year that is open.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for additional guidance on version definitions and fiscal year settings.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  OB58: Define Versions
  OB52: Open and Close Posting Periods
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to version definitions and fiscal years.
  User Roles: Ensure that you have the necessary authorizations to make changes to version definitions and fiscal year settings.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in Financial Accounting to further investigate the problem.