How To Fix GMMASTERDATA187 - Grant currency cannot be changed to [&1] because postings exist in [&2]

SAP Error Message - Details

• Message type: E = Error

• Message class: GMMASTERDATA - Grant master data maintenance messages only

• Message number: 187

• Message text: Grant currency cannot be changed to [&1] because postings exist in [&2]

What causes this issue?

You are attempting to change the currency of the grant; however, there
are already postings on the ledgers, budget, or actuals in some other
currency.

System Response

The grant cannot be changed.

How to fix this error?

If the currency is wrong, create a new grant. Otherwise, reset the
currency in the grant master to what it was.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMMASTERDATA187 - Grant currency cannot be changed to [&1] because postings exist in [&2] ?

  The SAP error message GMMASTERDATA187 indicates that there is an attempt to change the currency of a grant, but the system has detected that there are existing postings in the grant that prevent this change. This is a common issue in SAP Grant Management when trying to modify the currency of a grant that has already been used for financial transactions.
  Cause:
  The error occurs because:
  
  Existing Postings: There are financial transactions (such as expenses, revenues, or allocations) that have already been posted to the grant in the original currency.
  Data Integrity: SAP enforces data integrity rules to ensure that changes do not lead to inconsistencies in financial reporting and accounting.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Review Existing Postings:
  
  Check the grant for any existing postings. You can use transaction codes like GMGRANT or GMGRANT_DISPLAY to view the grant details and associated postings.
  Identify the transactions that are causing the issue.
  
  
  
  Clear Existing Postings:
  
  If possible, reverse or clear the existing postings related to the grant. This may involve reversing journal entries or reallocating expenses to another grant.
  Ensure that all financial transactions are cleared before attempting to change the currency.
  
  
  
  Change Currency:
  
  Once all postings have been cleared, you can attempt to change the currency of the grant again.
  Use the appropriate transaction (e.g., GMGRANT_CHANGE) to modify the grant currency.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about reversing postings or the implications of changing the grant currency, consult with your finance or accounting team for guidance.
  
  
  
  Documentation and Approval:
  
  Ensure that any changes made are documented and approved according to your organization’s policies.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  GMGRANT: Grant Management - Grant Master Data
  GMGRANT_DISPLAY: Display Grant Master Data
  GMGRANT_CHANGE: Change Grant Master Data
  
  
  SAP Notes: Check for any relevant SAP Notes that may provide additional insights or solutions related to this error message.
  User Roles: Ensure that you have the necessary authorizations to make changes to grant master data.
  
  By following these steps, you should be able to address the GMMASTERDATA187 error and successfully change the currency of the grant.