How To Fix GMMASTERDATA161 - More than &1 grants found; display restricted to &1

SAP Error Message - Details

• Message type: E = Error

• Message class: GMMASTERDATA - Grant master data maintenance messages only

• Message number: 161

• Message text: More than &1 grants found; display restricted to &1

What causes this issue?

The search criteria you entered are not specific enough.

System Response

Only the first 200 grants that are found are listed by default.
Sorting only takes place after the search, so it is possible that grants
you expect to see in the hit list are not listed.

How to fix this error?

To reduce the number of hits, enter more specific search criteria or
change the limit, which is displayed underneath the list.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMMASTERDATA161 - More than &1 grants found; display restricted to &1 ?

  The SAP error message GMMASTERDATA161 indicates that when trying to display grant master data, the system has found more grants than it is configured to display at once. This is a common issue in SAP systems, particularly in the context of Grant Management (GM) where a user may be trying to view a list of grants that exceeds the display limit set in the system.
  Cause:
  The primary cause of this error is that the number of grants retrieved by the system exceeds the maximum number of entries that can be displayed in the user interface. This limit is often set to prevent performance issues or to streamline the user experience.
  Solution:
  To resolve this issue, you can consider the following approaches:
  
  
  Refine Your Search Criteria: Narrow down your search parameters to reduce the number of grants returned. This can include specifying additional filters such as grant type, status, or date ranges.
  
  
  Adjust Display Settings: If you have the necessary authorizations, you may be able to adjust the display settings in the SAP system to allow for a larger number of entries to be shown. This can typically be done in the user settings or by consulting with your SAP administrator.
  
  
  Use Pagination: If the system supports it, use pagination features to navigate through the list of grants in smaller chunks rather than trying to display all at once.
  
  
  Check Authorization: Ensure that you have the appropriate authorizations to view the grants. Sometimes, restrictions can be due to user roles and permissions.
  
  
  Consult SAP Notes: Check for any relevant SAP Notes or updates that may address this issue. SAP frequently releases patches and updates that can resolve known issues.
  
  
  Contact SAP Support: If the problem persists and you cannot find a solution, consider reaching out to SAP support for assistance. They may provide specific guidance based on your system configuration.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for Grant Management, such as GMGRANT or GMGRANT_DISPLAY.
  User Roles: Review user roles and authorizations related to Grant Management to ensure you have the necessary access.
  SAP Documentation: Refer to the official SAP documentation for Grant Management for more detailed information on managing grants and troubleshooting common issues.
  
  By following these steps, you should be able to address the GMMASTERDATA161 error and successfully display the grant master data you need.