How To Fix GMMASTERDATA081 - Funds not marked as internal external or auxillary were removed

SAP Error Message - Details

• Message type: E = Error

• Message class: GMMASTERDATA - Grant master data maintenance messages only

• Message number: 081

• Message text: Funds not marked as internal external or auxillary were removed

What causes this issue?

A fund has a fund type that is not marked as either internal, external,
or auxiliary.

System Response

The fund is removed from the list.

How to fix this error?

Ensure that the fund type associated with the fund has the field
GM_FUNDTYPE set to internal, external, or auxiliary.

Procedure for System Administrators

The fund type from the grants perspective is FMFUNDTYPE->GM_FUNDTYPE.
The value must not be initial if it is to be used in grants management.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message GMMASTERDATA081 - Funds not marked as internal external or auxillary were removed ?

  The SAP error message GMMASTERDATA081 indicates that certain funds in the system have not been marked as internal, external, or auxiliary, leading to their removal from the system. This error typically occurs in the context of the SAP Grants Management (GM) module, which is used for managing funds and grants.
  Cause:
  
  Incorrect Fund Configuration: The funds in question have not been properly classified in the system. They need to be marked as either internal, external, or auxiliary to be valid.
  Data Migration Issues: If data was migrated from another system or if there were changes in fund management policies, some funds may not have been updated correctly.
  System Settings: The configuration settings in the SAP system may not allow for certain types of funds to exist without a classification.
  
  Solution:
  
  
  Review Fund Configuration: Check the configuration of the funds in the SAP system. Ensure that each fund is correctly marked as internal, external, or auxiliary.
  
  Navigate to the relevant transaction codes (e.g., FMX1 for creating funds, FMX2 for changing funds) to review and update the fund settings.
  
  
  
  Update Fund Classifications: If you find funds that are not classified, update their classifications accordingly. This may involve:
  
  Accessing the fund master data and editing the classification fields.
  Ensuring that all necessary fields are filled out correctly.
  
  
  
  Check for Data Migration Errors: If the issue arose after a data migration, review the migration logs and correct any discrepancies in the fund data.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on fund management and classifications.
  
  
  Testing: After making changes, test the system to ensure that the error no longer occurs and that the funds are functioning as expected.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for managing funds, such as:
  
  FMX1 - Create Fund
  FMX2 - Change Fund
  FMX3 - Display Fund
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to make changes to fund classifications.
  Training and Documentation: Consider providing training for users involved in fund management to prevent similar issues in the future.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or a consultant specializing in SAP Grants Management for further assistance.